PROCLAMATIONS, AWARDS AND SPECIAL PRESENTATIONS

A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF INDIANTOWN, FLORIDA, ADOPTING THE UNIFORM METHOD FOR THE LEVY, COLLECTION AND ENFORCEMENT OF NON-AD VALOREM ASSESSMENTS PURSUANT TO SECTION 197.3632, FLORIDA STATUTES, FOR DRAINAGE FACILITIES AND IMPROVEMENTS, ROAD IMPROVEMENTS, INCLUDING, BUT NOT LIMITED TO ROADSIDE DITCHES, SWALES, CULVERTS, SIDEWALKS, STREET PAVING, AND STREET RESURFACING, STREET LIGHTING, CANAL OR DITCH CLEANING AND MAINTENANCE, STORMWATER SERVICES AND FACILITIES IMPROVEMENTS, NUISANCE ABATEMENT, AND WATER AND/OR WASTEWATER SERVICES AND FACILITIES IMPROVEMENTS, WITHIN THE MUNICIPAL BOUNDARIES OF THE VILLAGE OF INDIANTOWN; AND PROVIDING FOR FINDINGS, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE.

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ITEM IS A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF INDIANTOWN, FLORIDA, ADOPTING THE UNIFORM METHOD FOR THE LEVY COLLECTION AND ENFORCEMENT OF NON-AD VALOREM ASSESSMENTS PURSUANT TO SECTION 197.3632, FLORIDA STATUTES FOR DRAINAGE FACILITIES AND IMPROVEMENTS.

ROAD IMPROVEMENTS INCLUDING BUT NOT LIMITED TO ROADSIDE DITCHES, SWALES, CULVERTS, SIDEWALKS, STREET PAVING, AND STREET RESURFACING, STREET LIGHTING, CANAL OR DITCH CLEANING AND MAINTENANCE. STORMWATER SERVICES AND FACILITIES IMPROVEMENTS. NUISANCE ABATEMENT, AND WATER AND OR WASTEWATER SERVICES, AND FACILITIES IMPROVEMENTS WITHIN THE MUNICIPAL BOUNDARIES OF THE VILLAGE OF INDIANTOWN AND PROVIDING FOR FINDINGS, CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. MAYOR, MAYOR, COUNCIL MEMBERS. AS WAS DISCUSSED AT A MEETING A NUMBER OF MEETINGS AGO, FLORIDA STATUTES REQUIRE THAT A PUBLIC HEARING BE NOTICED AND HELD, AND A RESOLUTION ADOPTED PRIOR TO THE END OF A CALENDAR YEAR FOR THE VILLAGE TO BE ABLE TO CONSIDER PLACING ANY SPECIAL ASSESSMENT ON THE TAX ROLLS NEXT YEAR. SO WE ARE AT THAT STAGE NOW WHERE THE RESOLUTION TO AUTHORIZE THE USE OF THE UNIFORM METHOD HAS BEEN APPROPRIATELY ADVERTISED, AND IT'S BEFORE YOU TONIGHT FOR PUBLIC HEARING AND RESOLUTION. ONE THING TO NOTE FOR, AS A REMINDER FOR THE COUNCIL AND FOR THE PUBLIC, IS THAT THE ADOPTION OF THIS RESOLUTION DOES NOT IMPOSE ANY SPECIAL ASSESSMENTS AT ALL. IT DOES NOT OBLIGATE THE VILLAGE TO IMPOSE ANY ASSESSMENTS AT ALL. IT JUST PRESERVES THE OPPORTUNITY FOR THE VILLAGE TO EVALUATE THAT AND POTENTIALLY DO THAT IN THE NEXT YEAR. IN ADDITION, PLEASE KEEP IN MIND

[01:15:03]

THAT THERE'S EXTENSIVE WORK THAT WOULD NEED TO BE DONE, INCLUDING EXPERT ASSESSMENT STUDIES THAT WOULD BE NECESSARY IN COMING MONTHS IF ANY OR ALL OF THESE WERE TO BE IMPLEMENTED. SO FOCUSING ON THOSE WILL BE, YOU KNOW, A PARTICULAR MATTER. AS WE DISCUSSED PREVIOUSLY, THIS WAS KIND OF A KITCHEN SINK LIST. JUST TO PROVIDE YOU ALL WITH A LOT OF OPTIONS GOING INTO THE NEXT YEAR WITH SOME DISCRETE EXCLUSIONS THAT YOU SOMETIMES FIND OTHER PLACES BUT ARE ALREADY BEING HANDLED BY THE COUNTY. FOR EXAMPLE, FIRE AND EMS. SO WITH THAT, STAFF WOULD RECOMMEND THAT THE VILLAGE COUNCIL ADOPT THE RESOLUTION FOR THE USE OF THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM ASSESSMENTS. AND I'D BE GLAD TO ANSWER ANY QUESTIONS JUST TO MAKE SURE THAT WE'RE VERY CLEAR. AND FOR THE EDIFICATION OF THE PUBLIC. WE CURRENTLY DO NOT HAVE ANYTHING IN THE WORKS THAT WOULD UTILIZE THIS. THIS IS JUST TO SET US UP FOR SUCCESS, THAT IF IT SO HAPPENS NEXT YEAR. BUT WE CURRENTLY DO NOT HAVE ANYTHING IN THE WORKS THAT WE WOULD UTILIZE IT FOR. AS MR. VOSS INDICATED, IT WOULD REQUIRE US TO HAVE AN EXTENSIVE STUDY. WE DID PUT MONEY IN THE BUDGET TO ALLOW US TO DO THE STUDIES THAT WOULD BE NECESSARY, BUT THAT WILL BE COMING BACK TO THE COUNCIL AND THEN YOU. IT'S A VERY FORMAL PROCESS. SO AND RIGHT NOW WE HAVE NOTHING ON THE HORIZON. NO, MA'AM. OKAY. I JUST WANT TO I JUST WANT TO MAKE SURE THAT THAT'S THAT'S NOT OKAY. ONE LAST THING I THINK I HAD TO MENTION, ALONG WITH MY MENTIONING THIS IS KIND OF A KITCHEN SINK LIST. THIS IS A VERY COMMON PROCEDURE THAT LOCAL GOVERNMENTS ENGAGE IN SURROUNDING JURISDICTIONS. MARTIN COUNTY, OKEECHOBEE COUNTY, BOTH KIND OF HAVE BROADER LISTS THAN THE SET OF SPECIAL ASSESSMENTS. THEY MIGHT ACTUALLY PROCEED WITH IN A GIVEN YEAR. SO THAT'S WHAT YOU HAVE BEFORE YOU TONIGHT. OKAY. DO WE HAVE ANY COUNCIL DISCUSSION ON THIS? DO WE HAVE A MOTION I MOVE THAT WE ACCEPT I MOVE THAT WE ACCEPT THIS ADOPTION. THE UNIFIED METHOD FOR THE LEVY. WE HAVE A MOTION BY COUNCIL MEMBER WILLIAMS PALMER. IS THERE A SECOND? I SECOND. SECOND BY COUNCIL MEMBER WATERS BROWN. IS THERE ANY DISCUSSION ON THE COUNCIL ANY PUBLIC COMMENT? NO, MA'AM. ALL IN FAVOR? AYE. ALL OPPOSED. PASSED UNANIMOUSLY. THANK YOU. MOVING ON TO ITEM NUMBER EIGHT. WHO'S TAKING THAT

[8.

Approval of Modification to the $700,000.00 Small Cities CDBG Subgrant Agreement #22DB-OP-10-53-02-N05 to remove from the project scope the installation of a fixed emergency generator, concrete slab, fencing, and electrical work at the Magnolia Street Lift Station.

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ONE? MR. NOLAN, THIS IS A GOOD EVENING, SIR. MODIFICATION TO AN EXISTING CD COMMUNITY DEVELOPMENT BLOCK GRANT. SUB GRANT AGREEMENT TO THE PROJECT CAME IN OVER WHAT WE WERE ANTICIPATING OVER THE GRANT AMOUNT. SO MR. NOLAN IS GOING TO MAKE A RECOMMENDATION TO BRING THE COST DOWN. FOR THE RECORD, PAT NOLAN, DIRECTOR OF UTILITIES AND PUBLIC WORKS MANAGER KRISTA JUST PRETTY MUCH SAID WHAT I WAS GOING TO SAY. SORRY, PAT. THAT'S ALL RIGHT. WE APPLIED FOR A COMMUNITY COMMUNITY DEVELOPMENT BLOCK GRANT BACK IN 21 TO DO WORK OVER AT SEMINOLE DRIVE. AND THEN THEY ADDED A GENERATOR FOR MAGNOLIA STREET AS WELL. AND THE ESTIMATE FOR THE COST WAS AROUND $700,000 IN 21. WELL, WHEN WE PUT IT OUT TO BID, THE LOW BID WAS $1.1 MILLION. AND ALSO BACK IN 21. THE ESTIMATE FOR THE GENERATOR PORTION WAS 80,000. IT CAME IN AT 278,000, WHICH IS CRAZY IN A NUTSHELL. SO WE DID SOME INVESTIGATING AND WE CAN TAKE THAT PROJECT OUT OF THE OR TAKE THAT PORTION OUT OF THE PROJECT. BUT I HAD TO COME BEFORE THE BOARD AND ALLOW THE PUBLIC, YOU KNOW, THE OPPORTUNITY TO HEAR ABOUT THIS AND MAKE ANY COMMENTS, AND THEN WE'LL TAKE THIS RESOLUTION AND SEND IT UP TO THE STATE SO THAT WE CAN AMEND THAT GRANT SO THAT WE CAN STILL DO THE WORK ON SEMINOLE. OKAY. SO WE SEE WHAT IT TAKES OUT. SO WHAT IS WHAT ARE WE GOING TO BE ABLE TO ACCOMPLISH. WHAT WE WILL BE ABLE TO ACCOMPLISH IS THE DRAINAGE AND REPAVING OF SEMINOLE DRIVE FROM YALAHA TO OSCEOLA. OKAY. SO WE'RE TALKING DRAINAGE AND RESURFACING. YES. OKAY. COUNCIL MEMBER WATERS BROWN. SO FOR THE ONES THAT YOU'RE TAKING OUT, DO YOU HAVE A PLAN TO PUT IT BACK INTO? WE DO. IN THE INTERIM, THERE'S A COUPLE OF THINGS THAT

[01:20:01]

WE'VE DONE. ONE WAS PURE LUCK AFTER THE HURRICANE MILTON HAPPENED. THE MARTIN COUNTY UTILITIES DEPARTMENT GAVE US A GENERATOR. HISTORICALLY, THEY'VE BROUGHT A GENERATOR OUT AND HOOKED IT UP TO OUR 150TH STREET LIFT STATION. BECAUSE OF THE SHELTER, TO MAKE SURE THAT OUR LIFT STATION WAS RELIABLE BECAUSE WE DON'T HAVE BACKUP POWER FOR THAT. WE DON'T HAVE BACK POWER, BACKUP POWER FOR ANY OF OUR LIFT STATIONS PRESENTLY. SO BECAUSE OF THE COOPERATION BETWEEN THE VILLAGE AND THE COUNTY, THEY WERE GOING TO SURPLUS THIS GENERATOR ANYWAY.

SO THEY GAVE IT TO US. SO THAT GIVES US NOW TWO GENERATORS ON WHEELS THAT WE HAVE TO SERVICE.

THOSE LIFT STATIONS. AND ALSO I BOUGHT A PUMP ABOUT TWO YEARS AGO WITH ARPA FUNDING BECAUSE WHEN I FIRST GOT HERE, ALL WE HAD WAS THE ONE GENERATOR. BUT IF YOU HAVE AN ELECTRICAL ISSUE OR AN ELECTRICAL ISSUE IN YOUR PANEL, THE GENERATOR DOESN'T DO ANY GOOD. YOU NEED TO HAVE A PUMP AS WELL. SO WE BROUGHT IN A PUMP A COUPLE OF YEARS AGO. WE ALSO ARE JUST GOING OUT TO BID FOR TWO OF OUR LIFT STATIONS, 150TH AND NEW HOPE. PART OF THE 150TH WILL BE A STATIONARY PUMP SO THAT LIFT STATION WILL BE COVERED IN THE FUTURE. SO IT'LL BE ONE LESS STATION THAT WE HAVE TO SUPPORT IN AN EMERGENCY. WE ALSO APPLIED FOR A WHAT'S CALLED A BRIC GRANT THAT IS A BUILDING RESILIENT INFRASTRUCTURE AND COMMUNITIES GRANT. AND WHAT WE DID THERE WAS ASK FOR FUNDING TO GET GENERATORS OR PUMPS FOR THE REST OF THE LIFT STATIONS. SO IT'S NOT GOING TO HAPPEN TOMORROW. BUT WE ARE WORKING ON TAKING CARE OF ALL THE LIFT STATIONS IN THE FUTURE, WHICH I MIGHT ADD, THE DEP ONLY REQUESTS OR REQUIRES US TO HAVE GENERATORS OR BACKUP PUMPS AT WHAT WE CALL PUMP STATIONS OR MASTER STATIONS 150. THAT'S A MASTER STATION. LINCOLN IS A PUMP STATION, AND ONE INDIAN WOOD LIFT STATION IS A PUMP STATION. SO THOSE ARE THE ONLY LIFT STATIONS THAT WE'RE ACTUALLY REQUIRED TO DO THAT, WHICH WE'RE WORKING TOWARDS. BUT MY GOAL IS TO HAVE A BACKUP FOR EVERY LIFT STATION IN THE SYSTEM. AND HOW MANY LIFT STATIONS DO WE HAVE? WE HAVE 13. 13? YES. SO THAT TAKES CARE OF THREE OUT OF THAT. 13. YES.

OKAY. BUT THE BEAUTY OF THE GENERATORS ON ON WHEELS IS WE CAN MOVE THEM FROM LIFT STATION TO LIFT STATION. NOW I JUST CURIOUS, WE SENT MARTIN COUNTY UTILITIES A THANK YOU NOTE, RIGHT. I DID NOT SEND THEM A THANK YOU NOTE SPECIFICALLY, BUT I DID THANK MR. DONALDSON AT THE JOINT MEETING. I BECAUSE THAT HAD JUST HAPPENED. SO I DID THANK HIM AND HE YOU KNOW THEY'RE THEY'RE HAPPY TO HELP US. THEY REALLY ARE. YES. MARTIN COUNTY HAS HELPED US TREMENDOUSLY IN THE LAST COUPLE OF YEARS. THEY HAVE THEY HAVE. OKAY. DOES ANYBODY ELSE HAVE ANY OTHER COMMENTS, QUESTIONS, CONCERNS. DO WE HAVE A MOTION A MOTION TO APPROVE. SECOND. A MOTION HAS BEEN MADE BY MAYOR DEPAOLO AND A SECOND HAS BEEN MADE BY COUNCIL MEMBER WILLIAMS PALMER. ANY FURTHER DISCUSSION? ANY PUBLIC DISCUSSION? NO, MA'AM. OKAY. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? PASSED UNANIMOUSLY. THANK YOU, THANK YOU. MOVING ON. NUMBER NINE.

[9.

Approval of Additional Fees for Cost Recovery Charges for Water and Sewer Services

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YES, MAYOR. THIS IS THE APPROVAL OF THE ADDITIONAL FEES FOR COST RECOVERY CHARGES FOR OUR WATER AND SEWER SERVICES. WE HAD THE WORKSHOP OPEN TO THE RESIDENTS. THERE WERE THREE DIFFERENT SESSIONS. WE HAD THREE OF THE COUNCIL MEMBERS ATTEND ALL THREE SESSIONS FOR THE DAY. WE PROBABLY HAD ROUGHLY 13 PARTICIPANTS FROM THE RESIDENTS HERE. MR. FLORIO DID A PRESENTATION. THEY WERE ABLE TO ASK QUESTIONS. MR. NOLAN WAS THERE AS WELL AS MYSELF AND MISS MCBRIDE AND SO WE LISTENED TO WHAT THE PUBLIC HAD TO SAY. AND SO WE ARE REQUIRED BEFORE WHAT WE NEED TO DO IS SEND OUT IN THE UTILITY BILLS. THE PROPOSED INCREASES THAT WE'RE RECOMMENDING. BUT BEFORE WE DO THAT, WE WANT TO KNOW EXACTLY WHERE THE COUNCIL IS ON THESE FEES. THE TWO AREAS THAT SEEM TO GET THE MOST COMMENTS WAS THE INCREASE FOR THE LATE FEE, AND THEN ALSO THE FEE FOR TURNING THE WATER BACK ON. AND SO WE JUST WANTED TO GET CLEAR DIRECTION, MR. FLORIO AND MYSELF, BEFORE WE SEND OUT THOSE. AND THEN WHEN WE SEND THOSE OUT, WE'LL HAVE TO ALSO INDICATE WHICH MEETING THEY WILL BE COMING BACK TO. THE COUNCIL FOR APPROVAL. SO THAT'S WHAT WHAT WE'RE DOING HERE TODAY. SO IS THERE ANYTHING, MIKE YOU WANT TO ADD. NO. SO WHAT HAVE WE APPROVED THIS EVENING. WHEN WILL IT BE GOING BE NOTIFIED. WHEN? WHAT BILL WOULD IT BE GOING INTO THAT THE THAT THE PUBLIC AND SO THE DECEMBER 1ST OKAY. IT WOULD

[01:25:06]

BE ABLE TO MAKE IT INTO THE DECEMBER FIRST BILL. AND THEN YOU COULD HAVE IT BROUGHT TO YOU ON THE WOULD WE BE ABLE TO DO THE DECEMBER MEETING? AND THEN THE FEES COULD GO INTO PLACE ON 1ST OF JANUARY FOR 2020? I CAN'T BELIEVE I'M SAYING 2025 NOW. IS THERE JUST ONE MEETING IN DECEMBER OR IS THERE TWO? ONE? THERE'S JUST ONE. THE 18TH, THE 18TH. SO ONCE THOSE BILLS GO OUT, THEY DROP ON WHAT THE FIRST? THE FIFTH. WHAT DO WHEN DO THE BILLS DROP THE BILLS? THE BILLS USUALLY GET MAILED OUT THE LAST FEW DAYS OF THE MONTH TO THE FIRST FEW DAYS OF THE BEGINNING OF THE MONTH. SO DECEMBER 1ST INVOICES SHOULD BE IN THE MAIL BY PROBABLY NOVEMBER 29TH, 30TH DECEMBER FIRST, SOMEWHERE RIGHT AROUND THERE. OKAY, SO IT'S NOT LIKE THE FIFTH. THE 10TH. NO. OKAY. AND I'M SORRY, I MISSPOKE. IT'S DECEMBER 12TH, NOT THE 18TH.

OKAY. I HAD THE 18TH IN MY. OKA. SO DO WE HAVE ANY DISCUSSION, ANY MOTION. I MOVE THAT WE ACCEPT THE APPROVAL OF ADDITIONAL FEES. SECOND, A MOTION HAS BEEN MADE BY COUNCIL MEMBER WILLIAMS PALMER. A SECOND HAS BEEN MADE BY MAYOR DEPAULO. IS THERE ANY FURTHER DISCUSSION? IS THERE ANY PUBLIC DISCUSSION? NO, MA'AM. ALL IN FAVOR? AYE. ANY OPPOSED? PASSED UNANIMOUSLY.

THANK YOU. AND I DID WANT TO, I SHOULD ADD, COUNCILWOMAN PEREZ ALSO ATTENDED ONE OF THE SESSIONS, SO I DIDN'T WANT TO LEAVE HER OUT. OKAY, SO MOVING ON TO ITEM NUMBER TEN. YES, YES.

[10.

A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF INDIANTOWN, FLORIDA, ESTABLISHING A BANKING RELATIONSHIP WITH WELLS FARGO BANK, N.A., AS A DEPOSITORY FOR PUBLIC FUNDS; ESTABLISHING A POOLED CASH ACCOUNT FOR VILLAGE FINANCIAL OPERATIONS; ESTABLISHING A REVENUE DEPOSIT ACCOUNT; ESTABLISHING A MONEY MARKET SWEEP ACCOUNT; AUTHORIZING SIGNATORIES; APPROVING AGREEMENTS; AND PROVIDING FOR FINDINGS, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE.

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THANK YOU. MAYOR, THIS ITEM IS A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF INDIANTOWN, FLORIDA, ESTABLISHING A BANKING RELATIONSHIP WITH WELLS FARGO BANK, N.A. A DEPOSITORY FOR PUBLIC FUNDS, ESTABLISHING A POOLED CASH ACCOUNT FOR VILLAGE FINANCIAL OPERATIONS, ESTABLISHING A REVENUE DEPOSIT ACCOUNT, ESTABLISHING A MONEY MARKET SWEEP ACCOUNT, AUTHORIZING SIGNATORIES, APPROVING AGREEMENTS, AND PROVIDING FOR FINDINGS CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. AND I BELIEVE MR. FLORIO HAS A PRESENTATION. MADAM MAYOR, COUNCIL. GOOD EVENING. MIKE FLORIO, FINANCE DIRECTOR. THE RESOLUTION HERE AND AGENDA ITEM BEFORE YOU IS PROBABLY ONE OF THE MOST IMPORTANT ITEMS I CAN BRING TO YOU AS FINANCE DIRECTOR. THE VILLAGE'S BANKING RELATIONSHIP IS A VERY SIGNIFICANT BUSINESS RELATIONSHIP. IT'S CRITICAL OUR CASH MANAGEMENT AND OVERALL OVERSIGHT OF PUBLIC DEPOSITS IS A CRITICAL FUNCTION OF MY DEPARTMENT AND MY ROLE, AND MAKING SURE THAT WE HAVE THE SERVICES IN PLACE NECESSARY TO ENSURE SUCCESSFUL OPERATIONS OF THE VILLAGE GOING FORWARD. SO WHAT I WANTED TO JUST KIND OF TALK TO YOU ABOUT WAS THE LET'S MAKE SURE WE GOT THIS CLICKER ON HERE. THERE WE GO. REASONS WHY I STARTED LOOKING AT THIS. SO AS YOU KNOW, THE VILLAGE HAS BEEN DOING BUSINESS FOR REALLY SINCE INCORPORATION WITH SOUTH STATE BANK. AND AGAIN, SOUTH STATE BANK IS A FINE BANK. THEY'RE FINE PEOPLE. THEY'RE. BUT WE REALLY NEED TO TAKE A CLOSER LOOK TO SEE WHAT THE CURRENT RELATIONSHIP IS, WHAT ARE THE SERVICES THAT THE VILLAGE NEEDS. AND A LOT OF THIS, I THINK, HAS COME ABOUT BY NOT ONLY OUR RECENT CHANGES WITH FINANCIAL SOFTWARE, WITH OUR TYLER TECHNOLOGIES IMPLEMENTATION, VERY NEAR FUTURE WITH A LOT MORE EXPANDED GROWTH AND DEVELOPMENT, AND THAT WILL HAVE AN IMPACT ON OUR CASH OPERATIONS AND OVERALL BANKING. SO SOME OF THE THINGS THAT WE DID LOOK AT, AGAIN, IN TERMS OF WHY WE EVALUATED OUR BANKING RELATIONSHIP AGAIN, TECHNOLOGY ENHANCEMENTS, WE NEEDED TO REALLY LOOK MORE CLOSELY AT HOW EFFICIENTLY WE'RE MANAGING CASH. THE REPORTING CAPABILITIES THAT OUR BANKING SOFTWARE HAS AND WHAT OUR FINANCIAL SOFTWARE NEEDS TO BE ABLE TO RECONCILE AND TIE SOME OF THOSE TRANSACTIONS TOGETHER. AND THEN OBVIOUSLY, THE OVERALL COST OF BANKING SERVICES, INCLUDING WHAT THE COST IS BY NOT MAKING CERTAIN DECISIONS, BY NOT MAKING A DECISION OR MAKING THE WRONG DECISION, WE CALL THAT AN OPPORTUNITY COST. AND THAT REALLY CAN BE QUANTIFIED IN TERMS OF LOST POTENTIAL EARNINGS. SO HAVING

[01:30:02]

OKAY. THESE ARE THE CRITERIA IN LOOKING AT BANKS THAT I WANTED TO CONSIDER. AND I JUST WANTED TO I MEAN, I'VE DEALT WITH DIFFERENT BANKS HERE IN THE TREASURE COAST AND THE PALM BEACHES. THERE'S SOME GOOD ONES AND THERE'S SOME THAT I THINK DON'T ARE NOT A GOOD FIT IN THE PUBLIC SECTOR. I THINK THEY'RE ALL GREAT BANKS, BUT SOME DO PUBLIC SECTOR GOVERNMENTAL BANKING BETTER THAN OTHERS. AND SO THOSE THINGS ARE LOOKING AT THAT AS FAR AS THE TECHNOLOGY AND THE CASH DEPOSIT LOGISTICS AND RISK MANAGEMENT OF THAT FEES AND INTEREST AND CASH MANAGEMENT, OF COURSE, THE SAFETY, SECURITY AND COLLATERALIZATION COMPONENTS OF THOSE BANKS. I THINK I GOT A LAG HERE IN MY CLICKER. SORRY. SO THE THREE BANKS REALLY I LOOKED AT WAS A CURRENT BANK, SOUTH STATE, JPMORGAN CHASE AND WELLS FARGO. AND AGAIN, AS I MENTIONED, AND WE KNOW WE'VE BEEN DOING BUSINESS WITH SOUTH STATE FOR SINCE THE BEGINNING OF THE VILLAGE'S INCEPTION INSTITUTIONS IN THE WORLD. THEY ARE VERY ROBUST OPERATION. THEY DO GOVERNMENTAL BANKING, PUBLIC SECTOR EXCEPTIONALLY WELL, AS DOES WELLS FARGO. AND AGAIN, THERE ARE OTHERS I COULD HAVE CONSIDERED. I DID THINK OF THEM, BUT I YOU KNOW, I HAVE SOME EXPERIENCE WITH SOME AND I KNOW WHOSE AGAIN, I THINK A GREAT FIT WITH WHAT WE DO AND WHAT WE'RE GOING TO BE DOING. AND SO I THOUGHT THESE WERE TWO BEST TO CONSIDER. SO SOUTH STATE BANK CURRENT OPERATION THERE AGAIN FIND PEOPLE GOOD INSTITUTION. THEY'RE WELL COLLATERALIZED.

THEY HAVE A HIGH CREDIT RATING. A LOT OF THEIR TECHNOLOGY THERE I THINK IS KIND OF KIND OF BASIC. THEIR CASH MANAGEMENT OPERATIONS ARE NOT VERY AUTOMATED, WHICH DOES PUT A LOT OF BURDEN ON ME. I HAVE TO MAKE MANUAL TRANSFERS. I HAVE TO MOVE MONEY HERE AND THERE. I ALWAYS WHAT HAVE YOU. I'M ALWAYS HAVING TO PLAN FOR THAT. AND I HAVE TO EXECUTE THOSE. THOSE TRANSACTIONS, LIKE I SAID, ON A ON A INDIVIDUAL BASIS. SO IT'S A LITTLE BIT MORE TIME CONSUMING, A LITTLE BIT MORE LABOR INTENSIVE. EVERYTHING AT SOUTH STATE IS IN SEPARATE CHECKING ACCOUNTS. SO AGAIN THERE'S A LOT OF, I THINK, MANUAL WORK THAT GOES INTO IT IN TERMS OF MAKING SURE THAT WE STAY IN THE BLACK AND THAT WE HAVE SUFFICIENT CASH FLOW FOR OPERATIONS. IT DOES MAKE THINGS A LITTLE BIT HARDER. OUR FEES THERE ARE VERY LOW, ABOUT $250 A MONTH IS WHAT WE'RE PAYING. BUT OUR TOTAL INTEREST EARNINGS AND OUR CHECKING ACCOUNTS IS 0.08% A YEAR. AND THE MONEY MARKET IS CURRENTLY YIELDING TWO AND TWO, 2.27%, WHICH IS PROBABLY ABOUT THAT RATE IS. THAT'S A MANAGEMENT DISCRETION AT THE BANK. THEY DECIDE WHAT THE YIELD SHOULD BE. THE AGAIN THE EARNING POTENTIAL I THINK AT SOUTH STATE HAS BEEN SIGNIFICANTLY UNDERUTILIZED. AND THAT'S WHAT I MEAN BY OPPORTUNITY COST. AND THE OTHER THE OTHER ASPECT HERE AS WELL IS AND I AND I THINK ABOUT THIS CURRENTLY HISTORICALLY AND THEN GOING FORWARD YOU KNOW VILLAGE STAFF HAVE ALWAYS SERVED AS THE PERSONAL COURIERS FOR CASH TO THE BANK. THEY HAVE MADE THE CASH DEPOSITS THEMSELVES. AND I THINK FOR YEARS THAT WAS PROBABLY OKAY. WE DIDN'T HAVE A LOT OF DEPOSITS. THEY WERE NOT VERY BIG BUSINESS OPERATION WAS SMALL. THE BANK IS ALMOST LITERALLY A STONE'S THROW AWAY. NOT A BIG PROBLEM. WE'RE STARTING TO GET INTO A LITTLE BIT MORE OF A, I THINK, SURGE IN BUSINESS. WE KNOW NEXT YEAR THERE'S YOU KNOW, THE COMMUNITY ECONOMIC DEVELOPMENT DEPARTMENT IS GOING TO BE A LOT BUSIER.

WE'RE GOING TO HAVE MORE WATER AND SEWER CUSTOMERS. WE'RE GOING TO HAVE MORE CASH ON HAND. AND I THINK TO ME. I THINK IT'S A CONCERN TO YOU. AND IT'S A I THINK THERE'S ALSO, AGAIN, A LOSS OF PRODUCTIVITY AND JUST TIME SAVINGS THAT, YOU KNOW, WE'RE KIND OF LOSING RIGHT NOW BY HAVING TO DEAL WITH THAT. ONCE TO SOMETIMES TWICE A DAY. OKAY.

JP MORGAN CHASE FIRST BANK AGAIN. LARGEST BANK IN AMERICA. THEY HAVE OUTSTANDING PLATFORM, GREAT CAPABILITIES FOR PUBLIC SECTOR BANKING. THEIR CASH MANAGEMENT AUTOMATION IS VERY GOOD, BUT IT COMES AT A MUCH HIGHER COST THERE. AND THEIR MONTHLY FEES ARE 1800 A MONTH.

ON AVERAGE. A LOT OF BANKS DO SOMETHING THAT THEY CALL AN EARNINGS CREDIT. REALLY IT'S AN OFFSET. SO ESSENTIALLY YOU GET AN EARNINGS CREDIT TOWARD YOUR BANK FEES AND THE BASIS IN YOUR SET THOSE FEES TO HAVE A NEUTRAL POSITION, WE'D HAVE TO HAVE OVER $7 MILLION IN THE BANK TO OFFSET

[01:35:08]

AT A 30 BASIS POINTS, 0.3% TO BE ABLE TO OFFSET $1,800 A MONTH. SO THAT'S A LOT. IN ADDITION TO THAT, UNFORTUNATELY, WE WOULD HAVE TO PAY 20 BASIS POINTS OR 0.20% MANAGEMENT FEE FOR TOTAL ASSETS ON A MONEY MARKET ACCOUNT AT JP MORGAN. SO IT JUST WASN'T REALLY UNFORTUNATELY, COST PROHIBITIVE. GREAT TOOLS AND TECHNOLOGY, BUT NOT COST EFFECTIVE FOR WHAT WE'RE DOING.

NEXT BANK HERE. WELLS FARGO AGAIN, THEY ARE A VERY HIGHLY REGARDED, REPUTABLE BANK. I THINK SECOND OR THIRD LARGEST IN THE COUNTRY. BILLIONS IN COLLATERAL HERE. AGAIN, A QUALIFIED PUBLIC DEPOSITORY UNDER FLORIDA STATUTES CHAPTER 280. THEY HAVE IT'S NOW CALLED THE VANTAGE. THEY HAVE A CASH MANAGEMENT SWEEP OPERATION, KIND OF LIKE JP, WHERE THAT MEANS IT'S LIKE POOLED CASH. ALL RIGHT, SO WHAT YOU HAVE IS A PEG BALANCE AND A CERTAIN POOLED CASH ACCOUNT. AND THEN EVERYTHING ELSE IS IN YOUR MONEY MARKET EARNING INTEREST.

AND AS YOU WRITE CHECKS, YOU MAKE DISBURSEMENTS. IT PULLS FROM THE SWEEP. AND THEN IF THERE'S ANY EXCESS OVER YOUR YOUR PEG BALANCE, IT SWEEPS IT BACK INTO THE MONEY. SO YOU'RE ALWAYS YOU'RE NOT YOU DON'T HAVE UNDERUTILIZED CASH. AND THAT'S THE PART OF THE AUTOMATION THAT IS REALLY GREAT THAT YOU DON'T HAVE TO BE MINDING THE STORE ON SIX DIFFERENT CHECKING ACCOUNTS.

YOU HAVE TO FIGURE OUT WHAT DO I HAVE OVER HERE? WHAT DO I HAVE OVER THERE? HOW DO I MANAGE IT? HOW DO I MOVE IT? HOW MUCH DO I NEED HERE? IT'S IN A POOLED CASH ACCOUNT. AGAIN, OUR SOFTWARE, OUR TYLER TECH SOFTWARE MANAGES EVERYTHING. AND THEN YOUR YOUR SURPLUS AMOUNTS ARE IN YOUR SWEEP ACCOUNT, EARNING A REALLY GOOD INTEREST RATE. THE MOST RECENT BALANCE AGAIN THE I SHOULD SAY THE EARNINGS CREDIT THAT WELLS FARGO OFFERS THAT'S THE SAME RATE THAT WE WERE GETTING IN PALM BEACH COUNTY WHEN I WORKED DOWN THERE, AND THEY HAD HUNDREDS OF MILLIONS OF DOLLARS IN THE BANK. SO THAT'S REALLY GOOD THAT THEY'RE OFFERING THAT TO US.

VERY HAPPY ABOUT THAT. AND THEY'RE THEIR LAST STATEMENT SHOWED A MONEY MARKET EARNINGS OF ABOUT 4.9%. OKAY. SO JUST ON WHERE WE STAND TODAY COMPARED TO WHERE WE'VE BEEN WITH SOLID STATE, AGAIN, THAT'S THE OPPORTUNITY COST THAT WE WOULD EARN ABOUT ANOTHER 100 TO 125,000 A YEAR IN INTEREST EARNINGS. JUST ASSUMING, YOU KNOW, A 2 TO 2.25% DIFFERENTIAL IN MONEY MARKET RATE, YOU KNOW, FROM WHAT THEY'RE OFFERING VERSUS WHAT WE HAVE HERE AT THE LOCAL BANK. WELL, AGAIN, WELLS FARGO TOP RATED BANK, THEY ARE A CERTIFIED QUALIFIED CERTIFIED QUALIFIED PUBLIC DEPOSITORY UNDER FLORIDA STATUTES. RATING AND AGAIN, THEY DON'T THEY HAVE YOU KNOW, OBVIOUSLY BILLIONS IN COLLATERALIZATION, BUT THEY, THEY MEET CREDIT RATINGS THAT DO NOT REQUIRE THEM TO BE OVERBURDENED WITH EXCESS COLLATERALIZATION. SO I THINK THAT BENEFITS US. THE TECHNOLOGY FEATURES AND OPERATIONAL ADVANTAGES, YOU KNOW, THEY THEY WILL ALLOW US. AND ONE OF THE THINGS I DON'T HAVE RIGHT NOW CURRENTLY WITH SOUTH STATE IS THEY WILL GIVE US THE ABILITY TO MORE CLOSELY FINE TUNE ACCESS CONTROL AND CUSTOMIZED SECURITY CREDENTIALS TO THE BANK. SO FOR EXAMPLE, IF I WANT TO GIVE MISS RIZZO'S OR MR. NOLAN ACCESS TO THE BANK ACCOUNTS TO LOOK UP CHECKS TO SEE IF VENDORS GOT PAID, THEY CAN DO THAT, BUT THEY MIGHT NOT NECESSARILY NEED ACCESS TO THE ACH PORTAL OR TO TRANSFERS OR WIRES. WE HAVE THE ABILITY TO MORE CLOSELY FINE TUNE THAT WITH THE CURRENT SETUP.

NOT NEARLY ENOUGH. THEY HAVE GREAT ENCRYPTION AND TOKEN TECHNOLOGY FOR ACCESS CONTROL.

IT'S AN RSA TOKEN. TECHNOLOGY IS A YOU'VE SEEN IT. IT'S LIKE A LITTLE PIN THAT CHANGES CODE EVERY 10S. SO YOU HAVE A SPECIALIZED LOGIN AND THEN THAT CODE, IT'S LIKE A UNIQUE LOGIN THING. IT'S REALLY AMAZING. IT'S VERY IMPRESSIVE. I'VE SEEN IT. I'VE USED IT. IT'S VERY GOOD.

POSITIVE PAY IS A GREAT THING. AND ONE OF THE THINGS I KNOW ABOUT WELLS FARGO THAT THEY HAVE IS POSITIVE PAY HAS TO DEAL WITH YOUR PAYMENTS, YOUR CHECK FILES. SO WHEN YOU MAKE DISBURSEMENTS TO VENDORS OR ANY PAYEE, YOU UPLOAD A FILE TO THE BANK THAT GIVES THE PAYEE NAME, THE AMOUNT, THE CHECK NUMBER, THE CHECK DATE, AND WHEN THOSE CHECKS ARE PRESENTED TO THE BANK FOR PAYMENT. IF THERE'S A MISMATCH WITH ANY OF THAT, IT'LL GIVE YOU AN EXCEPTION FLAG AND IT'LL FLAG YOU AND YOU ENDORSEMENT VERIFICATION. SO IF WE HAD A SITUATION WITH A FRAUD

[01:40:09]

SOME TIME AGO AT A LOCAL BANK WHERE SOMEONE NEGOTIATED A CHECK OF HOURS AND PAID IT TO THEMSELVES AND THE, YOU KNOW, SOFTWARE DIDN'T PICK THAT UP, BUT THAT SOFTWARE THAT WE DID GET REIMBURSED FROM, FROM THE BANK, THEY PAID US, I THINK, TOOK US OVER A YEAR TO GET THAT BACK. BUT THAT'S THE TYPE OF I THINK, TECHNOLOGY THAT, YOU KNOW, WELLS FARGO OFFERS TO WHERE EVEN IF THERE'S AN EXCEPTION WITH THE ENDORSEMENT, THEY'LL THEY'LL PICK THAT UP AND THAT'LL FLAG IT. BUT POSITIVE PAY IS AN IMPORTANT THING. FRAUD FILTERING WITH ACH, THEY MAKE SURE THAT ANY UNAUTHORIZED ATTEMPTS TO DEBIT YOUR ACCOUNTS ARE ARE BLOCKED AND YOU HAVE THE ABILITY TO STOP UNAUTHORIZED PAYMENTS. IF YOU SEE SOMETHING COMING THROUGH WITH ADVANCED FILTERING CAPABILITIES. AGAIN, THEY HAVE A WHOLE LITANY OF REPORTS DEPOSITS. ACH WIRES AND TRANSFERS. JUST A LOT BETTER. MUCH HIGHER LEVEL, IMPROVED REPORTING AND BAR FILE TRANSFER. SOMETHING THAT I JUST WILL SAY THIS IS HELPFUL TECHNOLOGY THAT IF WE WERE TO GET PAYMENT FILES FROM AN OUTSIDE ENTITY, THAT FILE WOULD ALLOW IT TO INTERFACE WITH OUR TYLER TECH SOFTWARE TO HELP WITH RECONCILIATION AND TO HELP ENSURE THAT WE HAVE 1 TO 1 MATCHING WITH PAYMENTS. SO WE'RE NOT KIND OF RUNNING AROUND TRYING TO FIGURE OUT WHAT IS THIS DEPOSIT FOR, WHAT DOES IT GO TO? THAT TECHNOLOGY IS THERE. AND WE WOULD MAKE USE OF IT.

OKAY. AGAIN DEPOSIT LOGISTICS AND REDUCTION OF RISK. SO ONE OF THE THINGS THAT WE DO AND THIS WOULD BE THROUGH ACTUALLY THE ARMORED CAR CARRIER IS WE HAVE A SMART SAFE. WE WOULD HAVE A SMART SAFE ON SITE. AND IT'S LIKE A REVERSE ATM OR KIND OF LIKE AN ATM. SOME PEOPLE MAKE DEPOSITS IN ATM. MOST PEOPLE TAKE MONEY OUT, BUT SOME PEOPLE DO IT KNOWS WHO PUT YOU UP AGAIN. EVERYONE HAS CERTAIN YOU KNOW, PIN KEYS TO LOG IN. WE KNOW EXACTLY WHAT IS BEING DEPOSITED. AND THE ARMORED CAR CARRIER WOULD COME AND PICK IT UP PROBABLY ONCE A WEEK. IS HOW IT WORKS. YOU GET SAME DAY CREDIT FOR CASH. OKAY. SO IT'S NOT SITTING IN THAT SAFE WAITING A WEEK. IT'S ELECTRONICALLY DEPOSITED AND RECEDED SAME DAY.

IT'S JUST AGAIN, THE LAG TIME IS FROM WHEN THE ARMORED CAR VEHICLE COMES AND PICKS IT UP.

BUT THEY BRING IT TO MIAMI. THEY DON'T ACTUALLY TAKE IT LOCALLY. EVERYTHING GOES TO MIAMI. WE ALSO HAVE, I THINK, ON THIS SLIDE OR THE NEXT ONE, DESKTOP SCANNERS FOR CHECKS AND REMOTE DEPOSIT CAPTURE. SO AGAIN WE'RE NOT BATCHING HAVING TO BATCH, YOU KNOW LOADS OF CHECKS AND MAKING TAPES AND SENDING IT OVER TO AND YOU GET THAT AND IT'S DEPOSITED. AND I HAVE TO TELL YOU, MARTIN COUNTY SCHOOL DISTRICT UTILIZES WELLS FARGO.

OKAY. EVERY WEEK I DO A DESKTOP. THERE YOU GO. SO YES, I'M VERY FAMILIAR WITH THAT. AND IT IS WONDERFUL. YEAH, IT REALLY IS. OKAY. I ACTUALLY DIDN'T KNOW THAT, BUT. THANK YOU. YEAH, YEAH. OKAY. YEAH. SO AGAIN, THE I THINK THE VILLAGE AGAIN REQUESTING AND RECOMMENDING WHY WELLS FARGO SHOULD BE THE VILLAGE'S NEW DEPOSITORY AGAIN. I THINK SIGNIFICANT IMPROVEMENTS IN TECHNOLOGY, TIME AND COST SAVINGS, A LOT OF ENHANCEMENTS AND SIMPLIFICATION OF CASH MANAGEMENT. THAT WOULD INCLUDE REALLY KEEPING A MINIMUM PEG BALANCE OR COMPENSATING BALANCE.

AND THE REST OF IT WOULD BE EARNING A MUCH HIGHER RATES OF INTEREST FOR US. AT A AT A AT A DEPOSITORY, WE HAVE EXCELLENT EARNINGS CREDIT WITH THEM. AND CURRENT MARKET RATE YIELDS SWEEP. AND I THINK THE MITIGATION OF RISK GIVE VERY CAREFUL ATTENTION.

CLOSE ATTENTION TO YOU AND GIVE SERIOUS CONSIDERATION MOVING AWAY FROM THAT, BECAUSE OUR CASH VOLUMES AND CASH RECEIPTS AND DEPOSITS ARE JUST GOING TO GROW. YEAH. OKAY. AND I THINK WE'D BE AGAIN, PARTNERING WITH THE FINANCIAL INSTITUTION THAT WOULD BE WILLING AND ABLE TO SERVE THE VILLAGE'S NEEDS NOW AND IN THE FUTURE. I THINK THAT WAS MY LAST SLIDE. CAN I ANSWER ANY QUESTIONS FOR YOU? IS THERE ANY QUESTIONS? COUNCIL MEMBER WATERS BROWN. IF THIS WERE APPROVED, MIKE, WHEN WERE YOU THINKING ABOUT TRANSITIONING OVER TO WHATEVER IT WOULD IT WOULD TAKE A LITTLE BIT OF A PROCESS. SO THERE'S CERTAIN DOCUMENTS AND FORMS AND CONTRACTS THAT NEED TO BE SENT OVER. I THE SAMPLE CONTRACTS WERE ATTACHED WITH THE AGENDA ITEM, BUT MR. VOSS WOULD HAVE TO, YOU KNOW, REVIEW AND CONFIRM, I WOULD SAY THE TOTAL TRANSITION TIME WOULD BE AND THEY'VE TOLD ME ABOUT 6 TO 8 WEEKS. YEAH, PROBABLY DECEMBER. COUNCIL

[01:45:01]

OKAY. THANK YOU. MIKE. THAT WAS A BEAUTIFUL PRESENTATION. I THINK YOU ANSWERED THIS BEFORE.

I JUST CAN'T REMEMBER. WERE THERE ANY OTHER BANKS CONSIDERE? AND WELLS FARGO WAS BY FAR THE BEST? YEAH, I THINK SO. I MEAN, I, LIKE I SAID, I'VE HAD EXPERIENCE WITH OTHER BANKS.

OKAY. I'VE WORKED WITH BANK OF AMERICA. I LIKE THEM, AS A MATTER OF FACT, WE'RE TRYING TO GET READY TO ROLL OUT THEIR PROCUREMENT CARD PROGRAM, WHICH IS VERY GOOD. I LIKE WHAT THEY HAVE. IT'S A GREAT IT'S A GREAT IT'S A GREAT PROGRAM. I THINK THEY DO. I THINK BANK OF AMERICA HAS A BETTER PROGRAM THAN ANYBODY PERSONALLY. AS A FINANCIAL INSTITUTION, THEY'RE OBVIOUSLY TOP NOTCH. I'VE WORKED WITH THEM BEFORE. I THINK THEY I THINK THEY DO SOME THINGS RIGHT.

AND AGAIN, I HAVE COLLEAGUES WHO WORK IN THE PROFESSION AND I KIND OF KNOW WHAT THEIR CONCERNS OR ISSUES HAVE BEEN. SOME OF THEM HAVE BEEN CUSTOMER SERVICE. SOME OF IT'S BEEN SOME TECHNOLOGY ISSUES. YOU KNOW THIS FOR A FACT. WELLS FARGO IS LIKE THE APPLE OF BANKING INSTITUTIONS. THEY MAKE THEIR OWN SOFTWARE. EVERYTHING THAT THEY HAVE, THEY DESIGN, ENGINEERED AND BUILT THEMSELVES. EVERYTHING WORKS SEAMLESS AND INTEGRATION. THERE'S VERY LITTLE PROBLEMS WITH THEIR PLATFORM. VERY WELL, VERY GOOD INTEGRATION. I KNOW THAT THERE'S BEEN OTHER PROBLEMS WITH OTHER BANKS USING THIRD PARTY SOFTWARE TECHNOLOGY. THAT'S ALWAYS A PROBLEM. THERE'S ALWAYS GLITCHES AND HICCUPS WITH THAT. AGAIN, I WORKED IN PALM BEACH COUNTY. WE PROCESSED TENS OF MILLIONS OF DOLLARS A WEEK. THEY DIDN'T HAVE PROBLEMS, YOU KNOW. SO I THINK IT'S A GREAT PLATFORM. AND AGAIN, I THINK THEY'RE GIVING US A REALLY GREAT DEAL HERE. AND BY THE WAY, IF I DIDN'T HAVE THIS IN THE SLIDE, BUT JUST SO YOU'RE AWARE THE FEES THAT ARE IN HERE, DEPENDING ON WHEN WE EXECUTE THE CONTRACT, IT WILL BE A THREE YEAR TERM. OKAY. WITH TWO ONE YEAR RENEWALS. SO THOSE ANY OTHER QUESTIONS, COMMENTS, CONCERNS? I THINK IT'S A SMART MOVE. MAKES SENSE. YEAH, DEFINITELY. DEFINITELY. LOOKS LIKE IT'S GOING TO INCREASE THE BOTTOM LINE. IT WOULD. YEAH. OVERALL IT WOULD. ABSOLUTELY. YEAH. YEAH. YEAH. EVEN THOUGH WE'LL BE SPENDING MORE. BUT YOU'RE GETTING MORE BACK. YOU KNOW YOU HAVE TO. YEAH. YEAH.

SO. WELL, THE WHAT YOU HAD THERE AS THE, THE NET DIFFERENCE WAS IN A POSITIVE. OH, ABSOLUTELY.

YEAH. SIGNIFICANTLY YOU'RE TALKING SIX DIGITS THERE. SO. YEAH. THAT'S THAT'S GOOD. THAT'S A GOOD THING. YEAH. OKAY. DO WE HAVE DO WE HAVE A MOTION. MOTION. MOTION HAS BEEN MADE TO APPROVE BY MAYOR DEPAULO, SECONDED BY COUNCIL MEMBER WILLIAMS PALMER. IS THERE ANY FURTHER DISCUSSION? ANY PUBLIC DISCUSSION? NO, MADAM MAYOR. ALL IN FAVOR? AYE. ANY AND YOU AND YOUR DEPARTMENT FOR ALL YOUR WORK. OKAY. MOVING ON. ITEM NUMBER 11. HI, I'M DEBBIE

[11.

Request to Waive Fees for Martin Luther King (MLK) Special Event

]

SPARKS, DIRECTOR, FOR THE RECORD. MY ITEM SHOULD BE SHORT AND SWEET. IT'S A REQUEST TO WAIVE FEES FOR THE MARTIN LUTHER KING SPECIAL EVENT. THE APPLICATION IS NOT COMING BEFORE YOU, BUT THE REQUEST TO WAIVE THE FEE IS THE AMOUNT OF THE FEE WAIVER IS $150, WHICH IS THE STANDARD FEE FOR RESIDENT NON NONPROFIT TO RESERVE THE BOOKER PARK SPORTS FIELD FEES THAT HAVE BEEN DEVELOPED AND IMPLEMENTED BY THE VILLAGE WERE DONE ON AN ATTEMPT TO OFFER VILLAGE EXPENSES SUCH AS STAFF TIME, OPERATIONAL EXPENSES ABOVE AND BEYOND NORMAL DAY TO DAY ACTIVITIES, AND OTHER RELATED EXPENSES. NORMALLY, A FEE WOULD BE WAIVED IF THE EVENT WAS SPONSORED BY THE VILLAGE WHERE WE WERE PARTAKING IN IT AND HELPING PROMOTE IT AND ORGANIZE IT. OR ADDRESS WAVING OF ANY OF THE VILLAGE FEES. THEREFORE, COUNCIL MUST MAKE THE DETERMINATION UNTIL A POLICY IS CONSIDERED. STAFF REVIEWED OTHER JURISDICTIONS ON THEIR FEE WAIVER POLICIES, AND MOST HAVE A REDUCED FEE FOR NON-PROFITS LIKE WE DO. IT'S A RESIDENTIAL RATE RATHER THAN A COMPLETE WAIVER OF THE FEES. SO THE COST TO RESERVE IS $150. THAT'S WHAT THEY'RE ASKING FOR YOU TO WAIVE. AND ALTHOUGH IT'S A NOMINAL AMOUNT AND HAS LITTLE TO NO IMPACT FOR THE COST OF OPERATIONS. THE VILLAGE PARKS AND SPORTS FIELDS.

BUT THE REVENUE IS HEAVILY DEPENDENT UPON AD VALOREM TAXES AND NEEDS TO BE DIVERSIFIED ONCE THE SPORTS FIELDS AND PARKS UNDERGO IMPROVEMENTS, THE FEES WILL NEED TO BE ADDRESSED AND INCREASED. SO STAFF IS RECOMMENDING THAT COUNCIL PROVIDE GUIDANCE ON HOW THEY WOULD LIKE TO PROCEED WITH THIS REQUEST. AS WE DON'T CURRENTLY HAVE A POLICY IN PLACE AND NINA DOOLEY FROM ACS IS HERE TO ANSWER ANY QUESTIONS YOU GUYS MIGHT HAVE. WELL, MY QUESTION I MEAN, BECAUSE THE SWAMP FEST HAVE THEY ARE THEY A NONPROFIT? THEY ARE A NONPROFIT. DID WE

[01:50:06]

WAIVE THEIR CITIZENS? THEY PAID THEIR FEES. THEY DID NOT REQUEST THAT WE WAIVE FEES. YEAH. SO WE HAVEN'T WE HAVEN'T HAD ANYBODY THAT WE'VE WAIVED FEES FOR. NOT THAT I'M AWARE OF. OKAY. COUNCIL MEMBER WILLIAMS. PALMER. OKAY. I'M JUST WONDERING BECAUSE YOU WHEN YOU MADE THAT STATEMENT, THAT MATTER OF FACT. HELLO. HOW ARE YOU? I'M GOOD. HOW ARE YOU? SORRY. EXCUSE MY MANNERS. THEY ASKED FOR THE FEES TO BE WAIVED. YES. THE LETTER REQUESTING THE FEE WAIVER WAS ATTACHED TO THE AGENDA ITEM. MAKE SURE I WAS CLEAR. OKAY. THANK YOU SO MUCH. YEP. ANY OTHER QUESTIONS? CONCERNS? COMMENTS? AND IT'S BEFORE US BECAUSE YOU DON'T HAVE ANY GUIDELINES. WE AND WE HAVEN'T WAIVED ANY. BUT NO ONE'S ASKED. NO, THEY SAID THEY DID ACT. THEY DID NOT. THEY ASKED, BUT NO ONE ELSE PREVIOUSLY ASKED. NO, NO, I'M ASKING CURRENTLY. RIGHT NOW, THIS IS THE ONLY APPLICATION WE'VE RECEIVED REQUESTING A FEE WAIVER. THAT'S WHAT I. WHICH IS WHY IT'S BEFORE YOU. YES. THANK YOU. WHY? WHY ARE WE NOT INVOLVED IN THIS? WHY ARE WE NOT INVOLVED AS A VILLAGE? AS A VILLAGE? IN THIS EVENT, WERE WE ASKED TO BE INVOLVED IN THIS? BECAUSE YOU YOU MAKE YOU MADE THE STATEMENT THAT IF IT'S IF IT LIKE THE VILLAGE LIKE CO-SPONSORS, THEN THERE'S THAT FEE IS NOT USUALLY BECAUSE WE ARE A PART PART OF THAT. WERE WE NOT ASKED TO BE PART OF IT, SHE IS TO BE A PART OF IT. WE REALLY HAVEN'T HAD AN OPPORTUNITY TO DISCUSS IT. WE'VE NEVER YEAH, WE NEVER DISCUSSED IT. BUT WE WERE NEVER, EVER BEEN TO ABOUT IT.

DOCTOR MARTIN LUTHER CAME OVER HERE AND SAID, OKAY, WELL, GREAT THING TO PARTNER WITH. AND THEN THAT WAY WE WOULDN'T HAVE TO WORRY ABOUT WAIVING FEES. WE HAVE TO DO THAT BECAUSE THE SENIORS GROUP ALSO. CAN WE GET SHE HAS TO BE ON THE RECORD. OH, I'M SORRY. INTRODUCE YOURSELF.

OKAY. HELLO. MY NAME IS NINA DOOLEY. I AM THE PRESIDENT OF ASIS. WHAT WE DO IN MARTIN FOR MARTIN. LUTHER KING, WE DO A FIVE DAY WEEKEND. OKAY. WE START OUT IN JENSEN BEACH ON THURSDAY.

WE GO TO HOBE SOUND. ON FRIDAY, WE DO COASTAL LEARNER. ON SATURDAY WE COME TO ANY TOWN ON SUNDAY. AND THEN WE ENDED IT IN MARTIN COUNTY ON MONDAY AT THE CITY OF STUART WITH THE PARADE WITH THE VILLAGE OF UNIONTOWN HAS BEEN IN THE PARADE BEFORE. WE'VE BEEN DOING IT OVER HERE IN ANY TOWN FOR THE PAST THREE YEARS. WE DIDN'T DO IT LAST YEAR DUE TO TECHNICAL DIFFICULTIES, BUT WE'VE BEEN DOING IT HERE FOR THE PAST THREE YEARS AND THEY HAVE WAIVED THE FEES. BUT WE HAVE NEVER DISCUSSED THE VILLAGE PARTNERSHIP. BUT WE WILL LOVE THAT BECAUSE I PARTNER WITH THE CITY OF THINK THAT THAT KIND OF LOOKS LIKE A GOOD PATH FORWARD. AND YOU WON'T HAVE TO ASK US TO WAIVE THE FEE. THERE YOU GO. RIGHT. RIGHT. SO IS THAT FOR EVERYONE? THAT'S RIGHT. SO IS THAT THE DIRECTION OF THIS COUNCIL? IS EVERYONE IN AGREEMENT? YES. YES. DO I HEAR YESES ACROSS THE BOARD? YES. OKAY. DOES THAT GIVE STAFF A DIRECTION? YES, MA'AM. IT DOES. WONDERFUL. OKAY. THANK YOU. OKAY. AWESOME. THANK YOU SO

[12.

ORDINANCE NO. 08-2024 -- AN ORDINANCE OF THE VILLAGE OF INDIANTOWN, FLORIDA, CREATING SECTION 139.3, “PUBLIC CAMPING OR SLEEPING ON ANY PUBLIC PROPERTY, PUBLIC BUILDING, OR PUBLIC RIGHT-OF-WAY PROHIBITED” OF THE VILLAGE OF INDIANTOWN TRANSITIONAL CODE OF ORDINANCES; PROHIBITING PUBLIC CAMPING AND SLEEPING ON ANY PUBLIC PROPERTY; PROVIDING FOR EXCEPTIONS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR FINDINGS AND INTENT; AND PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE.

]

MUCH. BEAUTIFUL. BEAUTIFUL. OKAY, SO WE'RE MOVING ON TO SECOND READING OF ORDINANCES.

THANK YOU. MAYOR. THIS ITEM IS ORDINANCE NUMBER ZERO EIGHT DASH 2024, AN ORDINANCE OF THE VILLAGE OF INDIANTOWN, FLORIDA, CREATING SECTION 130 9.3 PUBLIC CAMPING OR SLEEPING ON ANY PUBLIC PROPERTY, PUBLIC BUILDING OR PUBLIC RIGHT OF WAY. PROHIBITED OF THE VILLAGE OF INDIANTOWN. TRANSITIONAL CODE OF ORDINANCES PROHIBITING PUBLIC CAMPING AND SLEEPING ON ANY PUBLIC PROPERTY ENDINGS AND INTENT AND PROVIDING FOR CODIFICATION. CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE AND COUNCIL. MAYOR. COUNCIL MEMBERS. THIS ITEM IS BEFORE YO.

AS THE MAYOR INDICATED FOR SECOND READING TONIGHT, THIS ORDINANCE CREATES A NEW SECTION OF YOUR CODE TO COMPLY WITH THE NEWLY ENACTED SECTION 125 .0231 FLORIDA STATUTES. EARLIER THIS YEAR, THE LEGISLATURE PASSED A BILL AND WAS SIGNED BY THE GOVERNOR THAT CREATED THIS NEW LAW. IT PROHIBITS MUNICIPALITIES FROM AUTHORIZING ANY PERSON TO REGULARLY ENGAGE IN, QUOTE, PUBLIC CAMPING OR SLEEPING ON ANY PUBLIC PROPERTY, AND ALL THE DIFFERENT TYPES I ENUMERATED THERE IN THE TITLE. WHAT THIS ORDINANCE DOES IS ESTABLISH AND DEMONSTRATES

[01:55:01]

ARE DEALING WITH COMPLIANCE ON THIS IN DIFFERENT WAYS. SOME JUST HAVE POLICIES THAT INDICATE THIS AND SO ON. BUT A NUMBER OF JURISDICTIONS, LARGE NUMBER OF JURISDICTIONS ARE GOING THE EXTRA MILE TO ADOPT AN ORDINANCE THAT TRACKS THE EXACT REQUIREMENTS OF THE STATUTE. THE PRIMARY REASON FOR THAT IS TO DEMONSTRATE COMPLIANCE WITH THE STATUTE, BECAUSE COME JANUARY 1ST, THE THIS NEW LAW PROVIDES AN OPPORTUNITY FOR FOLKS WHO BELIEVE THAT A LOCAL GOVERNMENT IS ALLOWING FOLKS TO PUBLICLY SLEEP OR CAMP, CAN ACTUALLY SUE THAT LOCAL GOVERNMENT. WOW. AND SO WE WANT TO DO EVERYTHING WE CAN. AND MY OFFICE HAS BEEN RECOMMENDING TO ALL THE LOCAL GOVERNMENTS. WE REPRESENT THAT WE WANT TO DO EVERYTHING WE CAN TO MAKE SURE THAT THE VILLAGE IS IN A SPOT WHERE WE'RE NOT GETTING SUED BECAUSE OF THIS NEW ON SECOND AND FINAL READING, AND I'D BE GLAD TO ANSWER ANY QUESTIONS. THANK YOU SIR. IS THERE ANY QUESTIONS, CONCERNS? COMMENTS FROM THE COUNCIL? DO WE HAVE A MOTION? I MOVE THAT WE. ADOPT. ADOPT ADOPT THE ORDINANCE? YES. ADOPT THE ORDINANCE. I SECOND. OKAY. A MOTION HAS BEEN MADE BY COUNCIL MEMBER WILLIAMS. PALMER HAS BEEN SECONDED BY COUNCIL MEMBER WATERS BROWN. IS THERE ANY FURTHER DISCUSSION BY COUNCIL? ANY PUBLIC COMMENT, MADAM MAYOR? ALL IN FAVOR? AYE. AYE. ANY

[13.

ORDINANCE NO. 09-2024 -- AN ORDINANCE OF THE VILLAGE OF INDIANTOWN, FLORIDA, AMENDING SECTION 3-5.7 “TEMPORARY USES AND SPECIAL EVENTS” OF THE VILLAGE OF INDIANTOWN LAND DEVELOPMENT REGULATIONS; CREATING SECTION 3-5.10 “SPECIAL EVENTS”, OF THE VILLAGE OF INDIANTOWN LAND DEVELOPMENT REGULATIONS; PROVIDING FOR THE REVIEW AND ISSUANCE OF SPECIAL EVENT PERMITS BY THE VILLAGE MANAGER; PROVIDING FOR REGULATION OF SPECIAL EVENTS; PROVIDING FOR APPEAL PROCEDURES; PROVIDING DUTIES OF PERMITTEES; PROVIDING FOR REGULATION OF PUBLIC CONDUCT DURING SPECIAL EVENTS; PROVIDING DEFINITIONS; PROVIDING FOR CONFORMING REVISIONS; AND PROVIDING FOR FINDINGS, CODIFICATION, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE.

]

OPPOSED? PASSED UNANIMOUSLY. MOVING ON TO ITEM NUMBER 13. YES. THANK YOU. MAYOR. ITEM NUMBER 13 IS ORDINANCE NUMBER ZERO NINE. DASH 2024, AN ORDINANCE OF THE VILLAGE OF INDIANTOWN, FLORIDA, AMENDING SECTION 3-5.7, TEMPORARY USES CREATING SECTION 35.1 SPECIAL EVENTS OF THE VILLAGE OF INDIAN TOWN LAND DEVELOPMENT REGULATIONS PROVIDING FOR THE REVIEW AND ISSUANCE OF SPECIAL EVENT PERMITS BY THE VILLAGE MANAGER. PROVIDING FOR REGULATION OF SPECIAL EVENTS. PROVIDING FOR APPEAL PROCEDURES, PROVIDING DUTIES OF PERMIT FEES.

PROVIDING FOR REGULATION OF PUBLIC COMMENT. PARDON ME PUBLIC CONDUCT DURING SPECIAL EVENTS.

PROVIDING DEFINITIONS, PROVIDING FOR CONFORMING REVISIONS AND PROVIDING FOR FINDINGS.

CODIFICATION CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. MAYOR. COUNCIL MEMBERS.

THIS ORDINANCE IS THE CULMINATION OF A MULTI MULTI MONTH PROCESS WORK. SUBSTANTIAL WORK BY THE COUNCIL AND BACK AND FORTH TO THE PCAOB WITH A LOT OF PUBLIC FEEDBACK AND WORKSHOPS AND SO ON, ALL RELATING TO RELATIONS AT YOUR LAST MEETING. I WENT THROUGH IN EXQUISITE DETAIL ALL OF THE CHANGES THAT WERE MADE IN IT. IT'S LAID OUT IN THE AGENDA ITEM HERE. I'M GLAD TO GO THROUGH ALL OF THEM, BUT I'LL JUST TOUCH ON THE LARGE HIGHLIGHTS. COUPLE MAIN THINGS YOU WILL FIND IN THIS HIGHLY REVISED ORDINANCE IS, FIRST OFF, DEALING WITH THE CONCERN THAT WHAT HAD PREVIOUSLY BEEN THE SCOPE AND AMBIT OF WHAT WAS A SPECIAL EVENT WAS POTENTIALLY TOO BROAD AND ENCOMPASSED TOO MANY TYPES OF ACTIVITIES THAT FOLKS JUST THOUGHT WERE NORMAL, AND THEY DIDN'T NEED TO COME TO THE VILLAGE FOR. SO THERE IS A WHOLE LONG LIST OF EXCLUSIONS FROM THE DEFINITION OF SPECIAL EVENTS. THE CLEAREST ONE WE'VE DISCUSSED PREVIOUSLY IS WEDDING, FUNERALS, WAKES, BIRTHDAY PARTIES, ANNIVERSARY PARTIES, GRADUATION PARTIES, SIMILAR EVENTS THAT ARE NOT GENERALLY OPEN TO THE PUBLIC. THERE ARE ADDITIONAL LIST OF EXCLUSIONS IN THERE. EVENTS AND ACTIVITIES. EVEN IF OPEN TO THE PUBLIC, HELD SOLELY ON THE PROPERTY OF A CHURCH, CIVIC ORGANIZATION AND SCHOOL EVENTS HELD AT TIMER POWERS PARK, WHICH HAS BEEN THE POLICY OF THE VILLAGE, BUT WE'RE JUST PUTTING IT DOWN IN WRITING AND A NUMBER OF OTHER EXCLUSIONS. IN ADDITION, I WOULD SUGGEST TO YOU THE LARGEST CHANGE THAT WE DO HAVE IN THIS ORDINANCE IS THE SHIFT FROM A NUMBER OF TYPES OF SPECIAL EVENTS COMING TO THE COUNCIL IN EVERY INSTANCE FOR FINAL APPROVAL, THE BROAD POLICY DIRECTION THAT WAS GIVEN WITH REGARD TO THIS ORDINANCE IS THAT SPECIAL EVENTS CAN BE FINALLY APPROVED BY THE VILLAGE MANAGER.