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MAYOR, PLEASE. CALL, PLEASE. MAYOR CLARKE. DEAR BUT THE RECORD REFLECTED VICE MARY
[ROLL CALL]
DARLING IS NOT PRESENT. COUNCIL MEMBER GIVES THOMAS HERE. COUNCIL MEMBER HERNANDEZ HERE[INVOCATION]
COUNCIL MEMBER STONE HERE WE HAVE THE IDENTIFICATION BACK COUNCIL MEMBER STONE AND THEN.THANK YOU, LORD FOR BRINGING US HERE TODAY, TOO. UNDER YOUR BUSINESS. SMART ABOUT ABOUT OUR BUDGET FOR YOU DO THE RIGHT THING FOR THIS COMMITTEE. SLEEP, RIGHT? I PLEDGE ALLEGIANCE TO
[PLEDGE OF ALLEGIANCE]
THE FLAG, UNITED STATES OF AMERICA. THANK YOU PUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD I AND VISIBLE IN JUSTICE FOR ALL. AND THE ADDITION OF DELETIONS MODIFICATIONS. SUSAN. THAT DOES NOT HAVE ANY OKAY. COMMENTS BY VILLAGE COUNCIL. COUNCILMAN.[COMMENTS BY VILLAGE COUNCIL MEMBERS]
IT'S DONE. LET'S JUST GET THIS OVER. THANKS SUSAN GIVES THOMAS WELCOME EVERYONE. COUNCILWOMAN HERNANDEZ. WELCOME TO THE VIDEO. YES. WELCOME EVERYONE. ALRIGHT WE'LL HAVE NO COMMITTEE REPORTS.COMES BY THE VILLAGE MANAGER, OKAY? ANY PUBLIC COMMENTS. I DO NOT HAVE ANY AMOUNT OF MAYOR
[APPROVAL OF AGENDA ]
APPROVAL OF AGENDA. CAN I GET A MOTION? SOME OF SECOND SPIN MOVE BY COUNCILMAN STONES, SECOND BY COUNCIL MEMBER HERNANDEZ ALL IN FAVOR. I HAVE IT. ALL RIGHT, MR MIKE DISCUSSION ITEM F Y I[1.
FY 2022-2023 Budget Workshop Presentation
]BUDGET 22 22 23 WORKSHOP PRESENTATION. MADAM MAYOR, MEMBERS OF COUNCIL. GOOD EVENING . MIKE FLORIO, FINANCE DIRECTOR, FINANCIAL SERVICES DIRECTOR. THANK YOU FOR BEING HERE TONIGHT. TONIGHT IS BUDGET WORKSHOP NUMBER TWO. WE'VE DONE SOME WORK. SINCE LAST TIME WE MET ON JULY 21ST. SINCE THAT TIME WAS, YOU KNOW WE'VE SET THE TENTATIVE MILLAGE RATE WILL GO THROUGH ALL THAT HERE TONIGHT. UM, BUT WE'VE MADE SOME ADJUSTMENTS HERE. WE'RE MOVING TOWARD THE FINAL. FINAL PROJECT PRODUCT, WHICH WOULD BE ADOPTED THE ORDINANCE ON TWO READINGS SEPTEMBER 8TH AND THEN THE 22ND , I BELIEVE IS THE NEXT DATE. BUT BEFORE THAT WE HAVE THIS WORKSHOP TO GO THROUGH. TO GET FINAL COMMENT, FEEDBACK AND INPUT FROM THE COUNCIL. OKAY? AS WE KNOW FROM PREVIOUS DISCUSSION , THE BUDGET REVENUES AND EXPENDITURES MUST BALANCE. AS I MENTIONED, WE DID. SET THE TENTATIVE MILLAGE RATE, UH AS LEVEL AT 1.6304. WE ARE CONTINUING TO MAINTAIN VILLAGE PRIORITIES AND MAINTAINING CONSERVATIVE APPROACH. AND MAINTAIN AND ENHANCE OVERSIGHT. COMPLIANCE OVER FINANCIAL ACTIVITIES. AH THE OVERALL AD WARUM SITUATION AS WE DISCUSSED BASED ON THE CERTIFICATION OF VALUES FROM THE PROPERTY APPRAISER'S OFFICE. WE ARE LOOKING AT THE SECOND YEAR IN A ROW OF DECREASE IN ADVIL, OR, UM, UH, APPROXIMATELY 85% OF OUR TOTAL ADD WARM COMES FROM TANGIBLE PROPERTY. UM MR BROWN AND I AT SOME POINT IN THE NOT TOO DISTANT FUTURE. I THINK WE'LL BE HAVING FURTHER CONVERSATION DISCUSSION WITH FLORIDA POWER AND LIGHT REGARDING TANGIBLE PROPERTY SITUATION, THE BETTER PLAN AND STRATEGIZE GOING FORWARD. WE KNOW THAT WE NEED TO HAVE, UM, AN ACTION PLAN IN PLACE WITHIN. I THINK THE NEXT TWO YEARS THE TPP AGREEMENT THAT WE HAVE WITH FP AND L EXPIRES AND THERE WILL BE AN OPPORTUNITY TO RENEW OR DO SOMETHING DIFFERENT. AND I THINK MR BROWN HAS TAKEN THE LEAD AND BEING PROACTIVE ON THAT AND LOOKING HOW WE CAN ADDRESS THAT LONG TERM AND MAINTAIN A STABLE REVENUE STREAM ON AN ADVENTURE. UM, SIDE FOR THE VILLAGE GOING FORWARD. IN THE MEANTIME, AGAIN WE ARE CONTINUING TO LOOK AT INFRASTRUCTURE IMPROVEMENTS IN DOING THE PUBLIC WORKS NEEDS OF THE VILLAGE RIGHT NOW. AGAIN, THE CHALLENGES ARE HAVE BEEN WITH THE REVENUE STREAMS. AND MAINTAINING STABLE REVENUE GROWTH ON THE ADVIL OR, UM, SIDE. WE DO HAVE STAFFING SHORTAGES AND CHALLENGES WITH SEGREGATION OF DUTIES. AND IT IS[00:05:04]
IMPORTANT THAT REGARDLESS WE HAVE TO MAINTAIN INTERNAL CONTROLS AND SEGREGATION OF DUTIES TO MAIN, ENSURE A PROPER OVERSIGHT OF PUBLIC FUNDS AND PUBLIC RECORDS. THIS BUDGET BEFORE YOU TONIGHT AND TRIAL BALANCE FORM. APPROXIMATELY 9.9 MILLION. UH, YOU'LL SEE HERE.SHORTLY UM, BUT MOST OF THE GOOD CHUNK OF THIS 2.3 MILLION IS AMERICAN RESCUE FUNDS. UM THIS IS THE INCREASE. THE PERCENTAGE INCREASE IS 44.8% FROM PRIOR. BUT AGAIN, WE ARE, INCLUDING THIS MONEY IN THE BUDGET AS ANOTHER SOURCE AND USE, WHICH WE WOULD NOT TYPICALLY HAVE. BUT SO THAT'S THE REASON WHY THOSE NUMBERS AND PERCENTAGES LOOK A LITTLE BIT. BIGGER THAN WHAT YOU WOULD SEE ON A NORMAL YEAR TO YEAR BASIS AGAIN. THE MILITARY RATE IS STABLE ARE TANGIBLE TAX INCENTIVE GRANT THAT WE WILL PAY BACK TO FP AND L IS GONNA BE LOWER. I DID THE CALCULATION MYSELF. UM SO THAT'S BASED ON THE SINGLE PARCEL, WHICH IS THEIR TPP. IT'S A IT HAS A TAX I D NUMBER OF PARTIAL I D NUMBER I SHOULD SAY. AND IT'S BASED ON 55% OF THE ASSESSED VALUE. AND SO THAT'S WHAT IT SHOULD BE FOR FISCAL YEAR. 23 IS $450,000. UM AND AGAIN WE DO HAVE SOME SOME, UH, AGAIN ON THE BRIGHT SIDE MOVING FORWARD. THERE ARE PLANS FOR AN ANTICIPATION OF ADDITIONAL DEVELOPMENT AND GROWTH WITHIN THE VILLAGE. WE HAVE SOME PROJECTS THAT WE'RE EXPECTING TO BREAK GROUND NEXT YEAR. UM AND COMMUNICATING ABOUT ECONOMIC DEVELOPMENT DEPARTMENT HAS MADE, UM PROJECTIONS AND PROVIDED ME WITH PROJECTIONS ON ADDITIONAL FEES. THAT WE SHOULD EXPECT TO COLLECT AS WE MOVE. THROUGH THE NEXT PHASES OF THOSE PROJECTS. UM ON THE PERSONNEL WITH STAFF SIDE WITH STAFF. WE DO HAVE, UM, PROPOSED 5% INCREASE IN PERSONAL SERVICES, WHICH WOULD BE BROKEN OUT BETWEEN THE 2.5% COST OF LIVING AND 2.5% MERIT. AND WE ARE ASKING FOR A TOTAL OF 3.5 POSITIONS. IN THIS BUDGET. WHICH I DO HAVE ADDITIONAL SLIDES HEREAFTER TO GO INTO GREATER DETAIL TO EXPLAIN THE REASONS AND JUSTIFICATIONS FOR THOSE UM , IN THIS BUDGET BOOK, THE FINAL ADOPTED BUDGET AND IN THE FACE OF THE RESOLUTION ITSELF. WE JUST WANTED TO MAKE SURE THAT YOU ARE AWARE THAT YOU SEE THAT THESE. NEXT FEW SLIDES HAVE, UM SOME LANGUAGE IN HERE THAT HAS BEEN IN THERE THE LAST SEVERAL YEARS AND WILL BE IN THE BUDGET BOOK AGAIN IF YOU SO APPROVED. RELATED TO HEALTH BENEFITS FOR EMPLOYEES AND AS A SLIDE SHOWS.
THOSE ARE THE BREAKOUTS AND COST ALLOCATION FOR SENIOR MANAGEMENT IN GENERAL EMPLOYEES.
INDEPENDENCE. THAT HAS BEEN, UM, PRACTICE. AGAIN IN WOULD BE PROPOSED TO CONTINUE FOR FISCAL YEAR 23 THERE IS ONE BENEFIT ENHANCEMENT. THAT, UM UH, WE BECAME AWARE OF THAT OUR VILLAGE CLERK HAS BROUGHT FORWARD AND THAT WE SUPPORT FOR, UM IN IN SUPPORT OF THE COUNCIL DIRECTION TO PROMOTE EMPLOYEE RECRUITMENT INTENTION. THIS IS A GROUP TERM LIFE POLICY. THAT IS EQUIVALENT TO TWO TIMES THE ANNUAL SALARY OF ALL REGULAR FULL TIME EMPLOYEES. THE ESTIMATED PREMIUM FOR THIS BENEFIT WOULD BE 14,000 YEAR. BECAUSE THE BENEFIT IS IN EXCESS OF $50,000. JUST AS APPOINTED DISCLOSURE. THERE IS A SLIGHT PAYROLL TAX. IMPLICATION RELATED TO THIS THAT I HAVE NOTATED. IT'S ABOUT $291 AND PAYROLL TAXES, WHICH WOULD BREAK DOWN TO ROUGHLY $10 A YEAR IN ADDITIONAL WITHHOLDINGS PER EMPLOYEE. UM AND THAT BENEFIT DOES HAVE SOME SORT OF, UM, RECOGNITION OF INCOME ON AN EMPLOYEES FORM W TWO. THAT MIGHT BE INFORMATION. THAT'S YOU KNOW, EXCESSIVE AT THIS POINT IN TIME IN THE BUDGET, BUT I JUST WANTED TO MAKE IT. FROM THE DISCLOSURE STANDPOINT, THAT THIS POLICY THESE ARE THE IMPLICATIONS IRS IMPLICATIONS ON POLICY LIKE THIS THAT PAYS ABOVE 50,000. BUT AGAIN, IT IS SOMETHING THAT YOU KNOW WE HAVE BROUGHT UP AND HAS BEEN DISCUSSED IN PREVIOUS WORKSHOPS AND STRATEGIC PLANNING SESSIONS AND MEETINGS WITH THE COUNCIL TO DO THINGS THAT ARE COMMENSURATE WITH OTHER MUNICIPALITIES TO TRY TO MAINTAIN EMPLOYEE RECRUITMENT AND RETENTION. ALSO IN THIS RESOLUTION ON THE FACE IN THE FACE OF THE BODY THAT WAS RESOLUTION ITSELF. WE WILL HAVE LANGUAGE IN HERE REGARDING TRAINING. FOR THE COUNCIL MEMBERS. A COUNCIL MEMBER. TRAVELING TRAINING HAS BEEN BUDGETED IN ACCORDANCE WITH THIS TO BE NUMBERED RESOLUTION. AND IT WILL READ AS THIS IS UNDERSTOOD THAT THE COUNCIL MEMBERS ARE APPROVED TO ATTEND COURSES AND TRAINING WHEN
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OFFERED DURING THE FISCAL YEAR 22 23 BUDGET YEAR RELATED TO THE VARIOUS, UM UP VARIOUS TRAINING OPPORTUNITIES THAT ARE LISTED THEIR TOTAL COUNCIL BUDGET FOR FISCAL YEAR. 23 IS PROJECTED TO BE A TOTAL OF $7000. IT'S A VERY MODEST INCREASE OF ABOUT 2500 TO $3000 OVER CURRENT YEAR. UM, SO AGAIN, I THINK IT'S A VERY SMALL AMOUNT AND TOTAL COUNCIL BUDGET OVERALL IS ACTUALLY FLAT FOR FISCAL YEAR 23. UM ALSO IN THE RESOLUTION, JUST A POINT OF CLARIFICATION. THIS IS PRETTY STANDARD PRACTICE EVERYWHERE. I'VE BEEN BUT TOTAL BUDGET EXPENDITURES CANNOT EXCEED FINAL APPROPRIATIONS AT THE DEPARTMENT AND FUND LEVEL IF THERE WERE ANY CHANGES IN THE OVERALL FUND APPROPRIATIONS THAT REQUIRE APPROVAL BY COUNCIL ANY SORT OF INTERDEPARTMENTAL CHANGES OR TRANSFERS MAY BE APPROVED BY THE VILLAGE MANAGER. AND AGAIN WOULD ALSO BE INCLUDED IN THIS RESOLUTION. MOVING FORWARD TO THE GENERAL FUND OVERVIEW. YES, SIR. COUNCIL MEMBER. ME. IT'S OKAY. I'M SORRY. GO AHEAD, COUNCILMAN STONE. UM SO I NOTICED, LIKE, I REMEMBER DISCUSSING AS FAR AS LIKE MENTAL HEALTH OR PHYSICAL AH! TRAINING OR WHATEVER THE CASE MAY BE. I REMEMBER US DISCUSSING THAT. WHERE DID WE GO WITH THAT? UM I THINK MR BROWN CAN SPEAK TO THAT . PERHAPS AS FAR AS THE SPECIFICS. I WILL. SO WHAT ARE YOU REFERRING TO IS ON APRIL 2ND . WE HAD A SWITCHING TO PLANNING MEETING AND A LOT OF THAT WAS DISCUSSED ABOUT, YOU KNOW, INCENTIVES AND BENEFITS FOR EMPLOYEES WANTED. WE'VE DONE ONE THING. I CAN'T REMEMBER EXACTLY WHAT WE DID BEFORE THIS MEETING, BUT THIS WAS SOMETHING THAT CAME UP AS A RESULT OF YOU KNOW WHAT BENEFIT COULD WE PROVIDE TO EMPLOYEES THAT ARE VERY LOW COST THAT WOULD MAKE US COMPETITIVE IN THE MARKETPLACE. UM I THINK THAT'S WHAT YOU'RE TALKING ABOUT. WELL, I REMEMBER WE DISCUSSED AT ONE POINT, MAYBE HAVING LIKE A TRAINER COME IN, AND AH, YOU KNOW, JUST TEACHING EMPLOYEE NOT NECESSARILY SAY YOGA, BUT YEAH, SO WE SO WE SO WE NOW WE, THERE ARE A NUMBER OF THINGS THAT WE'RE DOING SO WE DO PROVIDE CUSTOMER SERVICE TRAINING SOME OTHER THINGS AS A RESULT. OF WHAT'S COME FROM THE COUNCIL. WE HAVE A COMPANY CALLED SKILL, PET SKILLS, PATH OR SKILL PATH SKILLS PATH. I CAN'T REMEMBER THE NAME BUT IT'S CALLED SKILL PATH AND WHAT THEY DO THEY COME IN, AND THEY TRAIN US ON A NUMBER OF THINGS. ANYTHING FROM CUSTOMER SERVICE TRAINING TO, UM TECHNICAL SKILLS , COMPUTER SKILLS, COMPUTER SKILLS, THINGS LIKE THAT BASIC SKILLS AND THAT WILL NEED TO DO OUR JOBS BETTER. I THINK MAYBE YOU'RE NOT UNDERSTANDING WHAT? I'M OKAY. YEAH, SURE. GO AHEAD. IT'S LIKE DO WE HAVE LIKE AN E P. A YES, WE DO WHO WE CONTRACTED WITH. I THINK THAT'S WHAT HE'S ALLUDING TO CITIES. E A P E A P E P A GOT IT BACKWARDS DURING MENTAL HEALTH MONTH IN MARCH. I SENT OUT THAT INFORMATION TO THE EMPLOYEES ALONG WITH SOME OTHER INFORMATION ABOUT AN APP THAT HELPS WITH SOME OF THE ITEMS THAT COUNCIL MEMBERS SPEAKING ABOUT, AND WE ARE ALSO GOING TO BE SIGNING UP FOR ANOTHER APP THAT DEALS WITH MEDITATION AND WORK PRODUCTIVITY FOCUS. UM AGAIN, A LOT OF THE SAME ITEMS THAT THE COUNCIL MEMBERS TALKING ABOUT, SO I DON'T KNOW IF WE'RE THERE YET, BUT LIKE THAT, THE HEALTH DEPARTMENT SO I'M SPEAKING FOR MY PROGRAM WOULD COME WITH THE INSURANCE. SO THE E P A IS SEVERAL OF THE THINGS THAT WE COULD GO TO FOR FREE. AND THEN AFTER SO MANY SESSIONS , THEN YOU KNOW YOU GOTTA KICK IN YOUR COPAY. SOMETHING LIKE THAT SO FROM YOU KNOW, MENTAL HEALTH COUNSELING IF SOMEBODY NEEDS TO GO TALK TO A LAWYER OR SOMETHING, THOSE SORT OF THINGS OR IS THAT WHAT YOU'RE TALKING ABOUT, OR NOT NECESSARILY. WHAT ARE YOU TALKING ABOUT? MORE OF UH, GREW SETTING. YOU KNOW, LIKE A WORK OUT OR SOMETHING LIKE THAT. BECAUSE I REMEMBER BUILDING LIKE TEAM BUILDING, YOU KNOW, JUST STRESS RELIEVER. OF THING. WELL ZUMBA, ZUMBA, LET'S LET'S LET'S I THINK BEFORE WE CAN WALK HERE, SO WE DISCUSSION SO I'M TRYING TO FIGURE OUT WHAT IT IS. AND SO WE'RE USING INCREMENTAL APPROACH TO GETTING ALL THESE THINGS ADDRESS THAT THE COUNCIL WANTS. SO THERE IS NO WE HAVE NOT. LAID OUT A LAUNDRY LIST OF THINGS AND BROUGHT BACK TO THE COUNCIL. BUT THERE HAVE BEEN SOME THINGS THAT WE'VE SEEN. THAT WE MUST DO QUICKLY WITHOUT WAY TO COME BACK WITH OVERALL PLAN IF YOU WILL. UM AND THAT'S THE BEST I CAN ANSWER. I KNOW THAT, UH, SUSAN OWENS HAS BEEN HELPING US WITH. UH WE HAD A MEETING THIS MORNING ABOUT A APP THAT WILL HELP WITH CERTAIN THINGS, BUT BUT I KNOW WHAT YOU'RE TALKING ABOUT, BUT WE HAVEN'T GOTTEN THERE. OKAY, SO I UNDERSTAND. CORRECTLY RIGHT NOW, MRS JONES, IF I'M[00:15:01]
UNDERSTANDING CORRECTLY, THE APPS ARE BASICALLY OR TEMPORARY FOR WHAT I'M TALKING ABOUT. YES AND THEY'RE THEY'RE TOTALLY VOLUNTARY. OKAY? THANK YOU. YES. COUNCILWOMAN YES, UM HAVE WE CHECKED WITH OUR INSURANCE? LIKE THE HEALTH INSURANCE? I KNOW IT, YOU KNOW, DEPENDING ON HEALTH INSURANCE, THEY COME OUT AND THEY PROVIDE CERTAIN SERVICES OR YOU KNOW THE I C M A DOES TEAM BUILDING? UM I KNOW FLORIDA LEGAL CITIES. HOW WE'RE CONTRACTED. THEY PROBABLY COULD PROVIDE SOMETHING THAT YOU KNOW WE CAN PROVIDE. THEY CAN PRIDE FOR CHEAPER. I DON'T KNOW. WE ALSO HAVE UNDER OUR INSURANCE. IT'S CALLED HOMETOWN HEALTH. WHERE THEY COME DOWN, AND THEY GET YOUR BASE STATISTICS AND STUFF. YOU DO LIKE A BLOOD ORDER. UM AND, UM THERE'S COUNSELING THERE FOR MENTAL HEALTH AND PHYSICAL HEALTH WORKOUT CHALLENGES. UM THEY DO WE DO PARTICIPATE IN THAT AS WELL. OKAY, BUT IS THERE ANY LIKE DO THEY COME OUT PHYSICALLY TO THE MUNICIPALITY BECAUSE I WAS TALKING TO SOMEONE AT THE FOR THE CONFERENCE THAT WORKS IN THAT SECTION. IF THEY CAN COME OUT HERE AND DO SOMETHING. PHYSICALLY THEY COME OUT HERE IF THERE'S ENOUGH INTEREST IN A PARTICULAR ITEM LAST YEAR THEY DID COME OUT DURING IT WAS DURING THE OPEN ENROLLMENT OR SOMETIME AROUND THAT PERIOD. THEY DO NOT COME THIS YEAR BECAUSE I ONLY HAD I THINK TWO PEOPLE SAY THAT THEY WERE INTERESTED IN ACTUALLY SPEAKING WITH THE REPRESENTATIVE. I GUESS BECAUSE THEY ALL PARTICIPATED IN THE PREVIOUS YEAR. OKAY BUT IF THERE'S ENOUGH INTEREST, THEY WILL SEND A REP OUT. OKAY, THANK YOU. YOU'RE WELCOME. OKAY? OKAY ON TO THE GENERAL FUND HERE. ALL RIGHT. WE TALKED ABOUT OUR ADVIL OR, UM REVENUE SCHEDULE HERE.WE'RE TAKING ANOTHER LITTLE DIP HERE OF ABOUT 1.7% OR 53,000. IN THE UPCOMING YEAR. AH AGAIN, THE OTHER GENERAL GOVERNMENT TAXES SOME OF THESE OTHER NON ADD WARM REVENUES WE GET, ACTUALLY, UM, PROJECTIONS FROM THE STATE OF FLORIDA FROM DEPARTMENT OF REVENUE. UM SO OTHER GOVERNMENTAL TAXES INCLUDE THE LOCAL OPTION FUEL TAX AND COMMUNICATIONS SERVICE TAXES.
THE STATUS PROJECTING SOME INCREASES IN DISTRIBUTION TO US FOR THAT. AH PERMIT IN FRANCHISE FEES ARE PREDOMINANTLY COMING DIRECTLY FROM COMMUNITY AND ECONOMIC DEVELOPMENT IN THEIR PLANS AND PROJECTIONS FOR ACTIVITY DURING THE UPCOMING YEAR. INTERGOVERNMENTAL RAN REVENUES INCLUDES OUR STATE REVENUE SHARE AND THE LOCAL HALF CENT SALES TAX. BOTH OF WHICH ARE LOOKING MODESTLY IMPROVED NEXT YEAR. FIND AND FORFEITURES ARE REALLY FUNCTION OF, UM, ESPECIAL MAGISTRATE CASES AND FINDS THAT ARE RELATED TO VILLAGE AND BUILDING CODE VIOLATIONS. THAT THAT MAYBE UP BUT YOU KNOW, AS YOU'VE HEARD ARE OUT VIA JEFFERSON OR COMMUNITY ECONOMIC DEVELOPMENT DIRECTOR TALK ABOUT SOME OF THE PROGRAMS THAT WE'RE TRYING TO PUT IN PLACE. TO ALLEVIATE AND MITIGATE CODE VIOLATIONS IN THE COMMUNITY. UM THAT I'M SURE WILL HAVE A POSITIVE EFFECT AND BENEFIT AND WE CERTAINLY DON'T WANT TO HAVE TO COLLECT A LOT OF FINES AND FEES IN THAT AREA. SO THAT'S THAT'S A GOAL THERE. AH THE CHARGES FOR SERVICES ARE ANY SORT OF EXCHANGE TYPE TRANSACTIONS THAT WE WOULD SEE IN PARKS OR ELSEWHERE AND MISCELLANEOUS REVENUES. UM, ARE REALLY ANYTHING FROM, UH, INTEREST INCOME, WHICH WE'RE PROJECTING TO BE, UM, MUCH BETTER IN FISCAL YEAR 23 AS A RESULT OF OUR GOVERNMENT INVESTMENT POOLS. AND OTHER REIMBURSEMENTS AND INSURANCE CLAIMS AND THINGS THAT WE MAY GET ELSEWHERE AND THE OTHER SOURCES. THAT BIG NUMBER THERE ON THE BOTTOM LINE IS THE INCOMING SOURCE FOR OUR AMERICAN RESCUE FUNDS. WHICH WHICH MAY OR MAY NOT BE USED IN ITS ENTIRETY.
BUT UM, WE ARE BUDGETING IT IN CASE WE DO NEED THAT. JUST COUNCILWOMAN? YES UM, CAN YOU REPEAT OTHER GENERAL GOVERNMENT TAXES? WHAT? YOU SAID THAT? YES THAT IS SURE TALKS. GOVERNMENTAL TAXES INCLUDES THE LOCAL OPTION FUEL TAX AND THE COMMUNICATION SERVICES TAX. DO YOU KNOW HOW MUCH COMMUNICATION I KNOW THAT THAT HAS DWINDLED BECAUSE A LOT OF PEOPLE ARE GOING FROM LAND.
LANDLINE TO THIS BUDGET IS I BELIEVE 60 65,000 OF THAT TOTAL AMOUNT AND THAT FUNDING IS DOING WHAT YOU JUST SAID. IT'S DOWNWARD, SO, YEAH, IT IS BECAUSE CURRENTLY WE WERE LOOKING AT 72 OKAY, TRAINING 72 YOU HAVE CURRENT YEAR? YES. OKAY? AND THEN YOU SAID, HALF
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SINCE SELL TAX. THAT'S ANYONE THAT THAT DOESN'T PURCHASE AROUND IN THE VILLAGE OF INDIAN TOWN. NO IT'S A DISTRIBUTION MODEL. IT'S LIKE MANY OF THE OTHERS. IT'S BASED ON TOTAL SALES COLLECTIONS WITHIN THE VILLAGE, AND THEN THERE'S A PROPORTIONATE AMOUNT THAT IS DISTRIBUTED. OKAY AND THEN YOU SAID THERE WAS SOMETHING ELSE WITH THAT SHARE STATE REVENUE SHARE. OKAY. THANK YOU. SO THIS NEXT TABLE YEAR IS KINDA JUST A BREAK OUT IN A DEPARTMENT LEVEL.I JUST WANTED TO EXPLAIN A FEW THINGS. UM SO WE'LL JUST START FROM TOP DOWN HERE. THE MAIN NOTEWORTHY ACCOUNT ADMINISTRATIVE SERVICES GENERAL GOVERNMENT. UM MOST AGAIN.
THAT'S NOT THE EXACT AMOUNT BECAUSE IT'S BASICALLY THE CHANGE FROM CURRENT YEAR TO NEXT YEAR, BUT MOST OF THAT INCREASE THEIR THAT YOU'RE SEEING IS THE ART OF MONEY THAT WE HAVE IN THE ACCOUNT. I DO ALSO WANT TO MAKE NOTE THAT BUDGET CHANGE THAT I WANTED TO MAKE THIS YEAR THAT I THINK WOULD HELP US INTERNALLY IS WE CREATED A WHAT WE CALL A GENERAL GOVERNMENT ACCOUNT, WHICH IS WHERE WE WILL CAPTURE A LOT OF BILLS AND PAYMENTS THAT ARE COMMON TO THE ENTIRE VILLAGE , FOR EXAMPLE, ARE LEAST PAYMENT FOR VILLAGE HALL ARE PAYMENTS FOR BLUE STREAM FIBER FOR INTERNET AND SECURITY. OTHER BILLS SPECIFIC TO VILLAGE HALL INSURANCE THAT WE'RE PAYING. WE DON'T HAVE THE ABILITY TO AND YOU KNOW, IT'S REALLY NOT FEASIBLE TO SPLIT THIS OUT 234 DIFFERENT WAYS AND SO WE'RE JUST KIND OF PUTTING EVERYTHING IN GENERAL GOVERNMENT ACCOUNT. UM AND THAT'S WHAT YOU'RE SEEING KIND OF A SHIFT TOWARD THAT. IT'S GETTING EVERYTHING HAS UP TO THIS POINT BEEN BUDGETED IN THE CLERK'S BUDGET. UM AND SO WE'RE JUST TRYING TO GET THE CLERKS BUDGET TO BE THE CLERKS BUDGET, AND SO WE'LL HAVE A GENERAL GOVERNMENT ACCOUNT THAT WILL COVER EVERYTHING ELSE FOR THE VILLAGE THAT IS NOT TRULY SPECIFIC TO ANOTHER DEPARTMENT DEPARTMENTS WILL HAVE THEIR BUDGETS AND WILL CONTINUE TO ENCOURAGE EXPENSES THERE, BUT THINGS THAT ARE COMMON TO ALL WE'RE GOING TO PUT IT IN GENERAL GOVERNMENT, OKAY? UH COMMUNITY AND ECONOMIC DEVELOPMENT. THE BIGGEST INCREASE THERE IS RELATED TO CONTRACTING SERVICES . PROFESSIONAL SERVICES FOR PLANNING FOR NEW DEVELOPMENTS AND THEIR COST. SHARE I SHOULD SAY THEIR COST RECOVERY MODELS. FINANCE UM THAT'S ALL MY FAULT THERE IN FINANCE, SO WE'LL TALK ABOUT SOME OF THE THINGS ABOUT WHAT WE'RE PLANNING ON DOING IN THE FINANCE DEPARTMENT THAT CAME OUT OF THE AUDIT AND THAT WE KNOW WE NEED UM SO THOSE INCREASES REALLY IN PERSONNEL.
AND PARKS AND PUBLIC WORKS, UH, TECHNICALLY HAVE A SLIGHT DECREASE. THERE'S A COUPLE OF REASONS FOR THAT ONE IS AGAINST SOME OF THE COMMON COSTS THAT WERE BEING SPREAD AROUND. WE DO HAVE IT IN THE GENERAL GOVERNMENT ACCOUNT. AS I EXPLAINED, AND, UM I WILL SAY, HONESTLY, CREDIT TO OUR PARKS DIRECTOR DEBBIE RIZZO'S AND OUR PUBLIC WORKS DIRECTOR PAT NOLAN.
THERE'S SOME COSTS THAT WE HAVE BEEN BUDGETING. THAT WE HAVEN'T BEEN USING. AND WOULD YOU HAVE SOME PLANS TO BETTER STREAMLINE AND UTILIZE CONTRACT THAT SERVICES THAT WE DON'T NECESSARILY PLAN ON UTILIZING IN THE IN IN THE IN THE NEXT FISCAL YEAR, SO THAT'S THE BASIS OF THAT. OKAY 150. I'M WAITING FOR TO TELL ME THE NEXT SLIDE, SO, BUT I JUST WANT YOU TO MAKE IT CLEAR. WE DID NOT GO UP ON OUR WE DIDN'T DO NO TAX INCREASE, RIGHT? NO COUNCIL MAYOR KNOW NOW THAT THE TAX RATE IS THE MILLAGE IS EXACTLY THE SAME THREE OR FOUR. WE DID NOT INCREASE IT WHATSOEVER. PEOPLE DON'T UNDERSTAND WHAT MARTIN COUNTY RAISED. THEY RAISED THEIR INCREASE FOR THE THOSE BEINGS. WE GOT THE RECYCLED BANDS THEY DID DO AN INCREASE THAT COULD HAVE BEEN ALSO FAR CORRECT. FIRE ASSESSMENT WAS CORRECT. PEOPLE THINK THAT WE WENT UP ON OUR TAXES, BUT WE DID NOT. RIGHT. THAT'S CORRECT, DID NOT. OKAY EXPENDITURES HERE. UH JUST A TART TRIAL BALANCE VIEW OF THE GENERAL FUND EXPENDITURES ARE TOTAL PERSONNEL COSTS HERE.
INCLUDE ALL EXISTING STAFF. AND AGAIN THE POSITIONS THAT WE ARE. WE'RE WE'RE COST SPLITTING THE PROPOSED NEW POSITIONS BETWEEN GENERAL FUND AND UTILITIES. ONE OF THE THINGS THAT WE REALLY NEED TO DO IS, UM, YET SOME ADDITIONAL COST RECOVERY FROM UTILITY FUND FOR ALL THE SERVICES THAT WE DO PROVIDE TO IT, AND WE'VE HAD SOME POSITIONS HERE THAT I THINK THAT ARE IN DIRE NEED THAT WE'RE ADDING TO THE BUDGET. IN ADDITION, WE HAVE DONE SOME TRUE UPS HERE WITH PAYROLL COSTS, UM, WITH SOME CHANGES IN THE LAST YEAR AND CHANGES IN DIFFERENT RATES AND FRS AND ALL OF THAT, SO THAT IS ALL REFLECTIVE AND CURRENT UP TO DATE IN THAT IN THAT LINE ITEM THERE. THANK YOU. OPERATING EXPENSES. YES, COUNCILMAN? YES. SO WE'RE TALKING ABOUT
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PROCUREMENT ADMINISTRATOR IS IN THE FINANCE DEPARTMENT, RIGHT? YES I HAVE SEVERAL. I HAVE THREE. YOU SHOULD HAVE IN YOUR COPY. I DO HAVE SLIDES THAT WILL GO THROUGH ALL THAT IN DETAIL.ASK MY QUESTIONS LATER. YES, OKAY. UM OPERATING EXPENSES HERE , AND WE DO HAVE YOU KNOW SOME INCREASES? THEY'RE JUST, YOU KNOW, UM YOU KNOW WE ARE EXPERIENCING INFLATIONARY INCREASES AND A LOT OF THINGS THAT WE'RE PROCURING AND PURCHASING. UM SOME OF THIS, YOU KNOW IS A LITTLE BIT OF A SHIFT IN COST. UH YOU KNOW, I WILL JUST EXPLAIN HERE WITH REGARDING SOME OF THE CAPITOL OUTLAY AND IMPROVEMENTS, YOU KNOW AS WELL. IT'S NOT NECESSARILY THAT WE'RE DECREASING OUR CAPITAL OUT LIKE SPENDING. IT'S THAT WE NEED TO BE CONSISTENT WITH HOW WE'RE BUDGETING. FOR EXAMPLE, WE DO HAVE A LOT OF REPAIRS AND MAINTENANCE IN THE VILLAGE. BUT SOMETIMES THOSE REPAIRS AND MAINTENANCE DO AND THEY DON'T QUALIFY THAT WE CAPITAL ASSETS SO INSTEAD OF INCLUDING THEM AND OPERATING EXPENSES AND CAPITAL, I'M JUST BUDGETING THEM ONE TIME IN THE OPERATING AREA, AND I WILL RECLASSIFY IT AS A CAPITAL ASSET IF IT MEETS THAT THRESHOLD, BUT THAT WAS A BUDGET SAVINGS METHOD. I THOUGHT THAT WE COULD UTILIZE IN CURRENT YEAR TO TRY TO MAKE SURE THAT WE WEREN'T PUTTING THE SAME THING IN TWO DIFFERENT PLACES. IN TIME WHEN WE HAVE A MORE ROBUST CAPITAL ASSET REPLACEMENT PLAN, WHICH WE'RE GOING TO NEED, THERE WILL BE THINGS THAT WE CAN CLEARLY STRATEGIZE AND PLAN FOR THE WE KNOW WE'RE GOING TO REPLACE WE'RE GOING TO DO AND WE CAN PUT IT IN THE C I P PLAN WILL HAVE A FIVE YEAR PLAN AND THAT WILL BE CLEAR. THOSE WILL BE CLEAR CAPITAL BUDGET ITEMS, BUT RIGHT NOW WE'RE STILL VERY MUCH AN O AND M MODE AND THINGS ARE COMING UP AND THEY DON'T THEY DON'T ALWAYS MEET THE THRESHOLD. SO AS THEY MEET THE THRESHOLD, I AM RECLASSIFYING AT THE CAPITAL ASSET, SO WE'RE BUDGETING AT ONE TIME. OKAY? OTHER USES AGAIN BACK TO OUR PA, THAT IS OUR LINE ITEM THERE, UM , WITH THE AMERICAN RESCUE FUNDS AND GRANTS AND AID. I DO WANT THEM ALSO BEFORE NOT NOT TO SKIP OVER THAT, BUT THAT PAYMENT THERE IS 450,000 FOR TANGIBLE PROPERTY GRANT RETURN TO FP AND L AND I DO HAVE 20,000 IN SUPPORTING IN KIND FOR NOT FOR PROFITS. 10,000 OF THAT IS OUR SPONSORSHIP FOR THE BUSINESS DEVELOPMENT BOARD THAT WE COUNCIL APPROVED LAST YEAR. AND YOU KNOW, WE DO HAVE THAT IN THE BUDGET AGAIN TO DO THAT HERE IN FISCAL YEAR 23 I DO HAVE 10,000 UP TO FOR ADDITIONAL SPONSORSHIPS RELATED TO THINGS THAT THE COUNCIL APPROVED THIS YEAR FOR THE SWAMP AND OTHER EVENTS THAT YOU MAY DECIDED TO APPROVE AT SOME POINT NEXT FISCAL YEAR, BUT THAT'S OUR BUDGET FOR THAT AMOUNT. OKAY? OKAY? GETTING INTO THE STAFFING COMPLEMENT IN THE TABLE HERE SO AGAIN, WE CURRENTLY HAVE 30 AND ONE HALF FULL TIME EQUIVALENT POSITIONS. WE ARE REQUESTING. 3.5 TO BRING US UP TO A TOTAL OF 34. FOR FISCAL YEAR 23. AGAIN THESE POSITIONS ARE ALL COST SPLIT BETWEEN THE UTILITY FUND IN THE GENERAL FUND, SO THERE'S A CAR SHARE BETWEEN BOTH BECAUSE THESE POSITIONS ALL DESERVE BOTH. OKAY? THIS IS THE SUMMARIZED COST. FOR THOSE POSITIONS. TOTAL SALARY BENEFIT COSTS OF 250,000. UM WE HAVE AN EIGHT HR RISK MANAGEMENT SPECIALIST POSITION. ACCOUNTING CLERK, PURCHASING ADMINISTRATOR AND PART TIME RECORD SCANNING CLERK. OKAY? AND THESE ARE ESSENTIAL POSITIONS THAT WE NEED IN ORDER TO KEEP A BALANCE. I ABSOLUTELY I MEAN, THIS IS REALLY AND AGAIN. WELL THE SLIDES HERE I THINK WILL TELL THE SPECIFICS OF THAT. BUT I WILL. I WILL WALK THROUGH THESE HERE. AND EXPLAIN IT SO HMM. IN IN UNDER SUSAN OWENS DIRECTION HERE. THE HR RISK MANAGEMENT POSITION IS BECOMING AN ESSENTIAL POSITION RELATED TO ALL THE DIFFERENT ACTIVITY THAT WE DEAL WITH ON INSURANCE AND PERSONNEL. STAFFING AND THERE'S A LOT THAT GOES ON IN THAT ARENA. IDEAL WITH IT ON THE PAYROLL SIDE. UM IT'S A BUSY THING. UM THERE'S CHANGES IN REGULATION RULES. UM THERE'S A LOT TO IT, AND IT DOES PUT A TREMENDOUS AMOUNT OF STRAIN AND BURDEN. I THINK YOU KNOW, ON ON THE CLERK, YOU KNOW, TRYING TO JUGGLE AS MANY BALLS AS SHE DOES AMAZINGLY, BUT YOU KNOW, WE'RE HUMAN AND WE NEED HELP. SO UM, SO THE HR RISK MANAGEMENT POSITION, YOU KNOW, IS HERE DEALING WITH THOSE ESSENTIAL PERSONNEL, UH, FUNCTIONS DEALING WITH FILES AND TRAINING RECORDS , MAINTAINING COMPLIANCE AGAIN COORDINATING DIFFERENT ASPECTS AND ELEMENTS OF THE WORKERS COMPENSATION IN GENERAL INSURANCE CLAIMS. WE DO HAVE CLAIMS, UM, THAT THE VILLAGES INVOLVED WITH CLAIMS THAT WE RECEIVE MONEY. UM SINCE I'VE BEEN HERE, I'M NOT SURE OF ANY CLAIMS THAT WE'VE PAID DIRECTLY OUT OF US. THAT MIGHT HAVE BEEN HANDLED TWO F M I T BUT, UM, THERE'S A LOT OF ACTIVITY INVOLVED WITH THAT INSURANCE AND
[00:30:01]
PAYMENTS THAT WE HAVE TO MAKE TO MAINTAIN OUR RISK POOL WITH F M I T AND DOING VARIOUS, YOU KNOW , RESEARCH AND REPORTS IN THIS ARENA. UH PURCHASING ADMINISTRATOR. THIS I WILL SAY IS, UM AN AREA THAT IS. REALLY NEEDED ALONG WITH ALL THE OTHERS . HMM JUST TRYING TO EXPLAIN. SO YOU KNOW, WE HAVE TO, AS WE AS A VILLAGE CONTINUE TO GROW AND DEVELOP. YOU KNOW, WE'RE BEING VERY STRATEGIC AND METHODICAL ABOUT TRYING TO UTILIZE GRANT FUNDS, STATE AND FEDERAL RESOURCES THE GREATEST EXTENT POSSIBLE. WHEN YOU HAVE STATE FUNDS FEDERAL FUNDS TO FOLLOW THE STATE AND FEDERAL FUND RULES AND YOU HAVE TO UNDERSTAND WHAT THOSE REQUIREMENTS ARE. AND THE BIG COMPONENT THAT IS THE PROCUREMENT PIECE. AND FOLLOWING GUIDELINES ON COMPETITIVE BIDDING. ON CONTRACT DEVELOPMENT. TERMS AND CONDITIONS AND COMPLIANCE. UM.AND AGAIN, WE'RE WE'RE REALLY NEXT YEAR POET POISED TO TAKE ON A LOT OF WORK, AND LIKE A LOT OF ACTIVITY THAT WILL BE IN THE GRAND ARENA. WE HAVE THE STATE APPROPRIATIONS THAT WE'VE TALKED ABOUT, AND WE'RE AWARE 18 MILLION COMING OUR WAY STATE REVENUE AS PART OF THE STATE REVOLVING FUND PROJECT RELATED TO WATER SYSTEM. IMPROVEMENTS OF OVER 12 MILLION, UM THERE'S NOT A WEEK THAT GOES BY THAT THERE'S NOT SOME OTHER GRANT OPPORTUNITY . WE'RE DEALING WITH F D O T.
WELL OF COURSE WE'RE DEALING WITH BOOKER PARK. WE HAVE UPTOWN DRAINAGE WE'RE LOOKING AT WE HAVE SAFE STREETS. IT'S GRANTS GRANTS, GRANTS, MORE GRANTS AND COMPLIANCE AND PROCUREMENT AND BIDDING AND CONTRACT AND CONTRACT ADMINISTRATION. AND AGAIN. IT'S VERY EXTENSIVE. WE DO NEED SOMEONE WITH EXPERIENCE IN THIS ARENA. UM IT'S VERY IMPORTANT. WE ALSO HAVE AGAIN JUST TO SPEAK EVEN OUTSIDE THE GRANT ARENA, BUT WE HAVE A LOT OF BUSINESS THAT WE DO IN THE VILLAGE THAT WE NEED TO GO BACK AND WE LOOK AT AND REFRESH. WE HAVE CERTAIN CONTRACTORS AND VENDORS THAT WE NEED TO, YOU KNOW, RECONSIDER COMPETITIVE BIDS. WE NEED BETTER TERM CONTRACTS. OR FOR EXAMPLE, ARE UTILITIES DEPARTMENT WITH CHEMICALS. THERE'S A LOT OF BULK CONTRACTS, COOPERATIVE BIDS THAT WE NEED TO ENTER INTO. WE DON'T HAVE THOSE IN PLACE. WE NEED THOSE IN PLACE JUST FROM A COST CONTAINMENT MITIGATION STANDPOINT. SO THIS IS THIS IS A THIS IS A FUNCTION THAT TOUCHES EVERY ASPECT OF THE VILLAGE IS ESSENTIAL AND SOMETHING THAT MR BROWN AND I TALKED ABOUT. THAT'S A VERY BIG DEAL IS MAKING SURE THAT WHEN WE GET THESE STATE AND FEDERAL FUNDS, WE'RE MANAGING THEM APPROPRIATELY AND THAT THERE'S NOT ANY MISSTEPS TO WHERE SOMEHOW HEAVEN FORBID, WERE NOT ELIGIBLE FOR THAT REIMBURSEMENT, OR WE HAVE SOMEBODY HAVE TO GIVE THAT MONEY BACK. WE CANNOT DO THAT CANNOT AFFORD THAT. UM YOU KNOW, UH WERE THEY? WHAT DO THEY SAY AN OUNCE OF PREVENTION IS WORTH A POUND OF CURE. YOU KNOW, THIS IS WHAT THIS POSITION IS. THIS IS THIS POSITION IN THE CURE ANY DAY. THIS IS WHAT THIS POSITION IS ALL ABOUT. UM, IT'S REALLY ESSENTIAL. UM AND YOU KNOW, WE'RE DEFINITELY ASKING FOR APPROVAL TO BE INCLUDING THE BUDGET BECAUSE WE HAVE TO DO THINGS RIGHT. AND WE HAVE TO MAKE SURE THAT WE'RE HANDLING THIS CORRECTLY. GOVERNMENT I WORK FOR MORE. BOTH SIDES. TRUST ME. THIS IS CRUCIAL BECAUSE THE MONEY IS ALLOCATED FOR A PURPOSE . AND YOU'VE GOT TO HAVE PEOPLE IN PLACE BECAUSE YOU CAN'T DO IT ALL. AND JUST YEAH. PURCHASES IN SITU IN ALL OF THIS IS VERY IMPORTANT. COUNSELORS DON'T YES , SIR. RIGHT NOW. I BELIEVE WE'RE PAYING A CONTRACTOR ABOUT $50,000 IF I REMEMBER TO MANAGE ONE OF THE GRANTS THAT WOULD BE. I GUESS FRED FOX ENTERPRISES EXACTLY RIGHT. THAT CORRECT. I BELIEVE SO. ONE YEAH, RIGHT. RIGHT ONE PROJECT, BUT I'M SAYING SO. THIS PERSON WOULD. THIS PERSON BASICALLY REPLACED THAT CONTRACT? IN A SENSE? I DON'T BELIEVE SO. OKAY I BELIEVE THAT THIS PERSON WILL BE THE PERSON THAT WE NEED. IF YOU RECALL OUR AUDIT, THIS IS ONE OF THE THOSE CRITICAL AREAS THAT WE WERE WEAKENED WHERE WE DIDN'T HAVE THE SEGREGATION OR WE HAD THE PERSON THERE TO REALLY LOOK THROUGH THE CONTRACTS AND MAKE SURE WE WHAT ABOUT THE BED CORRECTLY? AND SO, UM SO I THINK THAT YES, SOME OF IT. BUT UM, WE WILL HAVE OTHER GRANT WRITERS THAT WILL BE HELPING US RIGHT? OTHER GRANTS. SO YOU KNOW, IT'S THIS PERSON. THIS PERSON IS THE RESPONSIBLE PARTY FOR THE VILLAGE. OKAY TO MAKE SURE WE DO IT, RIGHT? YEAH. JUST BECAUSE YOU'RE A GRANDMA. I'M JUST SPEAKING FROM THIS. YOU KNOW THE STATE POINT OF VIEW BECAUSE SOME PEOPLE HAVE SPECIALTIES WHEN THEY WRITE THEM JUST BECAUSE YOU'RE A GRANT WRITER DON'T MEAN YOU CAN COME AND WRITE A GRANT FOR THE WATER DEPARTMENT. JUST GOT TO HAVE A BALANCE. YOU GOTTA HAVE THE RIGHT PEOPLE DOING THE RIGHT THING AND WHO UNDERSTAND THE PROCESS ALREADY JUST MAKES MIKE'S JOB EASIER AND KEEP US OUT OF TROUBLE AND THE IMPORTANCE OF HAVING A PURCHASING AN ADMINISTRATOR. SO YOU HAVE INVOICES THAT COME IN AND YOU KNOW I'M I'M THE PERSON THAT DOES DESIGN MY JOB. I LITERALLY GO THROUGH 3 TO 4 DIFFERENT WEBSITES, AND YOU'LL SEE ME SHOPPING THROUGH DIFFERENT AND COMPARE THEM TO
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WHAT PRICES AND SHIPPING AND SEE WHAT WE'RE SO THIS PERSON IS ESSENTIAL TO SAVE MONEY, BECAUSE , UM, WE NEED TO SAVE EVERY LITTLE BOOK. WE CAN. YEAH. UM YOU KNOW, I THINK YOU KNOW HAVING IT SITS ON THE SLIDE HERE, BUT YOU KNOW, HAVING A AN ACTIVE CONTRACT LOG, MAKING SURE THAT YOU KNOW WE'RE PROACTIVE IN ADDRESSING CONTRACTS BEFORE THEY EXPIRE. AND AGAIN HAVING YOU KNOW, HAVING A THE ABILITY TO REALLY YOU KNOW, ON THE ON THE ACCOUNTS PAYABLE SIDE, FOR EXAMPLE, YOU KNOW, ONE OF THE THINGS THAT'S VERY IMPORTANT THAT WE DO IS THAT WE AUDIT AGAINST CONTRACTS AND WE AUDIT AGAINST. WE HAVE DOCUMENTATION IN PLACE THAT WE KNOW. YOU KNOW.WE PLAY. ARE WE PAYING THE RIGHT UNIT COST THE RIGHT YOU KNOW, AMOUNT, YOU KNOW, ARE THESE PRICES CONSISTENT WITH PREVIOUS CONTRACTS OR CONTRACTS THAT ARE COVERED UNDER THE SAME AGREEMENT. THOSE ARE ALL THINGS THAT ARE PURCHASING ADMINISTRATOR WOULD HELP WITH THAT WOULD WOULD REALLY ASSIST THE YOU KNOW THE ACCOUNTS PAYABLE FUNCTION TREMENDOUSLY AS WE AS WE, UM YOU KNOW, MOVIN VOICES, YOU KNOW, THROUGH OUR DEPARTMENT SO UM OKAY, SO OUR NEXT POSITION HERE ACCOUNTING CLERK. UM I DESPERATELY NEED THIS ACCOUNTING. CLARK, WE KNOW UH, YEAH. YOU KNOW, THIS IS THIS IS A POSITION THAT, UM YOU KNOW, WE HAVE HAVE HAD IT FILLED ON A CONTRACT BASIS, YOU KNOW, PREVIOUSLY, UM, BUT THERE'S A LOT THAT THAT WE NEED FROM THIS ROLE IT IS, YOU KNOW, PROCESSING THE ACCOUNTS PAYABLE AND AUDITING THAT AGAINST THE CONTRACTS WORKING WITH THE FUTURE PURCHASING ADMINISTRATOR WORKING WITH ME. POSTING ACCOUNTS RECEIVABLE REVENUE VOUCHERS. UM YOU KNOW, ONE THING THAT IS VERY IMPORTANT TO DO.
YOU KNOW, I DID AS A VERY YOUNG AND WILL CONTINUE TO ALWAYS DO IT. BUT FUND ANALYSIS SOMETHING THAT YOU LEARN YOU HAVE TO REVIEW ACCOUNTS. YOU HAVE TO LOOK AT VARIANCE IS YOU HAVE TO SEE OUR POSTINGS. CORRECT. OTHER POSTINGS MISSING. UM, YOU KNOW, IS THERE ANYTHING THAT IS INCONSISTENT WITH? YOU KNOW, THE GENERAL LEDGER, YOU KNOW, PATROLLING IS A BIG DEAL AND MAKING SURE THAT YOU KNOW OUR I'S ARE DOTTED AND TEASER ACROSS. AND UM, MISTAKES AND OVERSIGHT CAN HAPPEN WHEN YOU DON'T HAVE SOMEONE DOING THAT AND MAKING SURE THAT WHAT'S IN THE G L IS FAIR AND REPRESENTS THAT IT CAUSES TREMENDOUS PROBLEMS AT ALL THE TIME IF YOU DON'T HAVE THAT. UM AND AGAIN JUST MAKE SURE THAT THINGS ARE WHERE THEY'RE SUPPOSED TO BE BEING REPORTED, AS THEY SHOULD BE. UM AND YOU KNOW, GETTING ALSO MAINTAINING THE DAY TO DAY WITH BASIC JOURNAL ENTRIES AND RECONCILIATIONS VERY IMPORTANT TO MAKE SURE THAT THE RECONCILIATIONS ARE BEING KEPT UP. TIMELY UM, THAT IS AN AREA THAT YOU KNOW I'M BEHIND ON HONESTLY, BUT WE'RE TRYING TO GET THERE AND, UM, YOU KNOW, ALSO BEING SUPPORT PERSON FOR STAFF AND FOR VENDORS BECAUSE VENDORS DO CALL AND ASK QUESTIONS, AND THEY HAVE ISSUES AND THEY WANT TO KNOW THE STATUS OF THINGS. AND, UM, YOU KNOW, THIS IS A PERSON TO THAT CAN HELP VENDORS AND OUTSIDE INDIVIDUALS WITH MAKING SURE THAT WHAT WE GET IN THE DOOR IS PROPER AND COMPLETE. AND WE CAN, BECAUSE SOMETHING THAT'S IMPORTANT TO ME AND THAT ISN'T IT SHOULD BE IMPORTANT AND IT IS IMPORTANT TO THE VILLAGES THAT WE PROCESS PAYMENT REQUEST FROM VENDORS IN A TIMELY MANNER AND THAT WE MINIMIZE THE AMOUNT OF THINGS THAT UM, WE NEED TO CORRECT OR RETURN OR, YOU KNOW, REDO. UM THAT'S A BIG DEAL. THAT'S SOMETHING THAT AGAIN ON THE FRONT END OF PURCHASING ADMINISTRATOR WILL HELP US WITH . YOU KNOW, THE THROUGHPUT IS A BIG DEAL, MAKING SURE THAT THE EFFICIENCY OF THE PROCESS OF THE PROCUREMENT AND PAYMENT PROCESS ARE STREAMLINED AND WORK TOGETHER IN TANDEM. AND SO THESE ARE ALL ESSENTIAL ELEMENTS TO MAKE US A SUCCESSFUL AND EFFICIENT VILLAGE. OKAY? PART TIME RECORD SCANNING CLERK. SO UH, YOU KNOW, WE'RE IN FINANCE. WE LOOK UP TO OUR BIG BROTHER AND OR I SHOULD SAY BIG SISTER IN THE CLERK'S OFFICE. UM WHO HAVEN'T REALLY AMAZING SYSTEM WITH RECORDS, MANAGEMENT, DOCUMENT MANAGEMENT AND LASER FISH AND UM, YOU KNOW, WE'RE WE'RE IN. WE'RE IN PAPER, LAND AND FINANCE RIGHT NOW, AND RECORDS MANAGEMENT DOCUMENT MANAGEMENT IS A BIG DEAL, AND IT'S A BIG DEAL FOR A LOT OF REASONS. IT'S NOT JUST BECAUSE WE WANTED ELECTRONIC, BUT WE HAVE TO USE THAT DATA. WE HAVE TO ANALYZE THAT INFORMATION. SOMETHING THAT I COME THAT COMES UP WITH ME ALMOST EVERY WEEK. EVERY OTHER WEEK. WHEN I'M AUDITING INVOICES IS AND WE PAY THAT INVOICE ALREADY OR DID WERE THOSE TERMS AND CONDITIONS? YOU KNOW, UH, THE SAME AS LAST TIME OR THE OTHER SERVICE STATES THE SAME THAT'S REALLY HARD TO DO WHEN YOU GOT TO GET UP AND GO DIGGING AROUND LOOKING FOR PAPER FILES AND RECORDS. I NEED TO PULL THIS STUFF UP ON SCREEN.
LIKE RIGHT NOW. I NEED THE AUDIT STUFF. LIKE RIGHT NOW I HAVE TO REPORT THINGS IN MULTIPLE DIFFERENT WAYS. I HAVE GRANTS REPORTING AND FINANCIAL REPORTING. I HAVE WHATEVER REPORTING ALL THIS STUFF HAS TO BE DIGITIZED. YOU KNOW, I CAN'T BE AT THE COPY MACHINE MAKING FOUR OR FIVE DIFFERENT COPIES LOOKING FOR STUFF AFTER I SPENT 30 40 MINUTES LOOKING FOR IN THE FIRST PLACE, SO THAT'S THAT'S A BIG THAT'S A RECORDS MANAGEMENT DOCUMENT. MANAGEMENT IS A BIG DEAL, AND IT HELPS US WITH, UM A LOT WITH RECORD RETENTION, SO YOU CAN'T REALLY INDEX STUFF
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NECESSARILY. YOU CAN KIND OF BOX THINGS AND DATE THEM. BUT IT'S VERY HARD, I THINK ON A PEOPLE MODEL TO MANAGE, UH, RECORDS RETENTION ISSUES WHEN THEY'RE NOT DIGITIZED, SO THIS WILL REALLY HELP US WILL REALLY HELP US WITH MAINTAINING YOU KNOW THE STATE SCHEDULES WITH RETENTION AND DESTRUCTION OF RECORDS, AND WE DON'T HAVE TO KEEP IT AS WELL. THAT'S THE OTHER FACTOR WITH IT IS WHEN RECORDS ARE DIGITIZED AND SAY, WE DON'T HAVE TO KEEP BUILDING, YOU KNOW, UM WE'RE ADDING SQUARE FOOTAGE TO STORE AND SAVE BOXES. THERE'S A MINUTE THAT YOU CAN GREATLY REDUCE THE AMOUNT OF TIME YOU KEEP THOSE PAPER RECORDS. YOU DON'T HAVE TO HOLD ON TO THEM FOR THE 45 YEARS OR 10. SOME OF THE THINGS THAT WE HAVE IN FINANCE HAVE A 75 YEAR RETENTION. UM YOU KNOW, I DON'T REALLY WANT TO KEEP ALL THAT PAPER SITTING AROUND FOR 75 YEARS. WELL SO WE HAVE TO PAY FOR THAT. SO THAT'S TRUE DEPARTMENT. CERTAIN DEPARTMENTS , YOU HAVE TO KEEP THE CASES FOR 99 YEARS, EVEN THOUGH THEY CLOSE YEAH, YEAH. SO THIS IS JUST REALLY PART OF. I THINK ANY MODERN OFFICE IS, YOU KNOW THE DIGITIZATION OF RECORDS AND RECORDS MANAGEMENT AND THE ABILITY TO QUERY AND SEARCH AND FIND THINGS ON MULTIPLE DIFFERENT METRICS, YOU KNOW BY INVOICE NUMBER INVOICE DATE AMOUNT VENDOR, UM, DIFFERENT DOCUMENT TYPES YOU CAN HAVE IN THE SYSTEM, WHETHER THEY'RE RELATED TO LOANS OR BANKING AGREEMENTS. SO AGAIN, JUST JUST REALLY WHAT WE NEED. IT'S IT IS , UM, WELL WORTH IT. WE DESPERATELY NEED IT. UM AND IT IS IT IS HONESTLY. AH NOT COST EFFECTIVE TO CONTINUE THE PAPER MODEL. IT IS NOT THIS IS THIS IS WORTH EVERY PENNY AND THEN SO BEFORE BEFORE WE MOVE ON BEFORE WE MOVE ON. I JUST WANT TO MAKE A COMMENT. WE, UH WE ACTUALLY HAVE A STORAGE UNIT. HERE LOCALLY WHERE WE PAY EVERY MONTH. THE STORE. ALL THESE FILES. IT'S OVER OF, UM OF WAR FIELD BOULEVARD. AND UM SO THE CONTRACT CONFIDENT I'M JUST ASKING FROM THE STATE POINT. ARE THOSE FILES CONFIDENTIAL? NOT ALL. NOT ALL. NO, NO. NO. NO. 159 A MONTH. IF YOU WANT TO KNOW THAT'S WHAT WE PAY. OH, NO. WHEN I SAY CONFIDENTIAL BECAUSE SOMETIMES WE HAVE TO HAVE STUFF NOT ONLY LOCKED BUT ANOTHER LOCKED BEHIND AND OKAY, LOCKED IN. YOU GOTTA HAVE IT WITH THE DOOR LOCKED. THAT'S WHAT I HAVE NOT BEEN TO THE UNIT, SO I DON'T REALLY KNOW HOW HOW LOCKED UP IT IS, BUT YEAH, THERE'S CONFIDENCE. CONFIDENTIAL FILES OVER, OKAY, THAT'S WHAT I THAT'S WHAT I WAS GETTING TO KNOW. YES, MA'AM. QUESTION UH, WELL, THIS ALSO HELP WITH, YOU KNOW, HOW WERE WE BOUGHT THAT SYSTEM? YES SO YOU KNOW HOW WE'RE TRYING TO BE TRANSPARENT A COMMUNITY MEMBER RESIDENT WANTS TO PULL UP SOMETHING THEY CAN JUST TYPE IN THE LITTLE KEYWORD AND THIS WILL BE AT THEIR FINGERTIPS. WHEN WE WENT. THIS WILL BE AT THE FINGERTIPS OF THE PUBLIC ONCE WE IMPLEMENT THAT, PROBABLY TWO YEARS AND BUT RIGHT NOW WE NEED TO HIRE THE PERSON TO HELP. MIKE SO WE CAN START IMPLEMENTING THAT E R P BECAUSE HE CAN'T DO IT BY HIMSELF. AND SO HOW? HOW LONG DO YOU THINK THAT WE'RE GONNA IT'S GONNA TAKE THIS. RECORD SCANNING CLARITY TO DO THE BACK BLOG. THAT'S A GOOD QUESTION. YOU KNOW, I HAVEN'T REALLY DETERMINE HOW FAR BACK WE NEED TO G NEED TO GO BACK AT LEAST ONE YEAR, AT LEAST ONE FISCAL YEAR. IT'S PROBABLY NOT A LOT AND THERE MAY BE SOME RECORDS. THAT WOULD BE GOOD TO KEEP AGAIN DEPENDING ON WHAT THE RETENTION IS THAT WE HAVE ON FILE NOW MAY BE SOMETHING THAT IS YOU KNOW, WE HAVE TO KEEP FOR 10 OR 20 YEARS OR LONGER. YOU KNOW OTHER THINGS WERE ALREADY STARTING TO REACH THE FIRST THE FIRST PHASE OF RECORD DESTRUCTION FOR FINANCIAL RECORDS FOR THE VILLAGE. MOST OF THOSE RECORDS ARE 3 TO 5 YEARS, BASED ON BASED ON THE G SL ONE SCHEDULE SO THAT BUT YOU KNOW, WE WANT TO KEEP THINGS CURRENT. YOU KNOW, MOST OF THE STUFF THAT I'M GONNA WANT TO ACCESS IS GOING TO BE CURRENT YEAR OR PRIOR YEAR. UM AND YOU KNOW THE ONE ONCE WE GET CURRENT. I THINK THE DAY TO DAY STUFF BASED ON CURRENT VOLUME IS FAIRLY MANAGEABLE. THE ISSUE THAT I HAVE IS THE BACKLOG AND WHERE WE ARE, YOU KNOW, I DON'T HAVE ANYTHING DIGITAL RIGHT NOW, YOU KNOW, AND EVERYTHING THAT I HAVE TO SAVE YOU KNOW, AFTER I PROCESS IT, I GOTTA GO TO THE COPY MACHINE. I GOTTA SCAN IT. I GOTTA SAVE IT IN THE DIRECTOR. I GOT A NAME IT I GOT IT, YOU KNOW, SO IT'S TREMENDOUS. TREMENDOUS LABOR CONSUMES TREMENDOUS. YEAH. OKAY UM, THIS NEXT POSITION HERE? UH IT'S ACTUALLY NOT A POSITION. I DID HAVE A STAFF ACCOUNTING POSITION THAT I REQUESTED DURING BUDGET WORKSHOP NUMBER ONE. I DID REMOVE THAT. I THINK I'M NOT TALKING ABOUT MR BROWN ABOUT THIS AT LENGTH, BUT WHAT I REALLY NEED IS ANOTHER ACCOUNTING FIRM GROUP TO HELP ME WITH SOME OF THE MORE TECHNICAL ISSUES AND THE SYSTEM PROCESS DEVELOPMENT THAT WE REALLY HAVE FROM A FINANCIAL PERSPECTIVE HERE AT THE VILLAGE. THERE'S A LOT HERE THAT WE HAVE TO COMPLY WITH RELATED TO GOVERNMENT ACCOUNTING STANDARDS, BOARD RULES AND REGULATIONS. UH, GRANT AUDITS. AND JUST KIND OF PUTTING IN PROCEDURES AND PROCESSES IN[00:45:02]
PLACE. UM TOLD MR BROWN A FEW TIMES THAT, YOU KNOW, FINANCES LIKE A BLANK CANVAS. YOU KNOW THE YOU KNOW, THE PICTURE HASN'T BEEN PAINTED A LOT BACK THERE HAS HAS NOT BEEN DEVELOPED. IT'S A GREAT OPPORTUNITY. SO WE NEED TO DO THINGS THE RIGHT WAY AND BUILD THE RIGHT FOUNDATION. IF YOU DON'T HAVE THE RIGHT FOUNDATION, THE HOUSE ISN'T GOING TO STAND FOR A LOT OF PROBLEMS. SO I HAVE THE OPPORTUNITY TO DO THAT. I WANT TO DO IT THE RIGHT WAY. I DON'T FEEL LIKE AN EFFECTIVELY DO THAT WITH A STAFF ACCOUNTANT. AT THIS POINT IN TIME I NEED TO. I NEED TO KIND OF GET THE FOUNDATION DOWN AND GO. AT LEAST YOU KNOW, VERTICAL UP SOME BEFORE I CAN CONSIDER OTHER STAFF, BUT THIS SUITS ME. WELL I THINK FOR AT LEAST THE NEXT YEAR OR TWO IF WE CAN HAVE THIS. THIS IS WHAT I DID HERE IS THIS. THIS IS AN INCREASE IN THE FINANCE BUDGET OF 75,000. UM I THINK WE CAN ACHIEVE WHAT I NEED FROM A CONSULTANT CONTRACT AUDIT SUPPORT STANDPOINT. AH EFFECTIVELY WITH THAT. I HAVE A LOT OF CONFIDENCE IN IN THE ADDITIONAL OUTSIDE CONTRACT. HELP THAT I CAN GET. AND AGAIN, I THINK THE KEY DIFFERENCES YOU KNOW, I'M HERE TO OVERSEE AND MANAGE IT, SO THAT'S I THINK WILL MAKE A WORLD OF DIFFERENCE . UM AND AGAIN. THE PEOPLE THAT I WOULD WANT TO BRING IN HERE WOULD BE NOTHING LESS THAN TOP NOTCH. YEAH SO LET ME JUST ADD SOMETHING AS WELL. SO OUR TRANSACTIONS SINCE WE ACQUIRED THE WATER AND SEWER PLANT. THEY TRIPLED MORE THAN TRIPLED AND THAT HE NOT THE AMOUNT OF GRANT FUNDING THAT WE'RE GETTING RIGHT NOW. YOU KNOW, WE'RE WE'RE GOOD AT GETTING THE GRANTS, RIGHT? GOOD AT. YOU KNOW, WE'RE GOOD AT GETTING THE GRANT BECAUSE WE CHECK ALL THE BOXES AND BUT THERE'S SOME BACK OFFICE. ALGEBRA THAT HAPPENS AND STAFFING THAT NEEDS TO HAPPEN.BEHIND THE SCENES THAT YOU DON'T SEE AND SO YOU KNOW, MIKE SAID EARLIER ABOUT WHAT WE'VE TALKED ABOUT. WHAT WE TALKED ABOUT IS WHAT WE DON'T WANT TO DO IS GET ALL THIS GRANT MONEY AND THEN WE SPEND IT AND THEN WE HAVE TO PAY IT BACK FIVE YEARS LATER, BECAUSE MOST TIMES THE FEDS OR THE STATE THEY COME AND AUDIT YOU YEARS LATER AND SO WE'VE ALREADY BUILT THIS STUFF. WE'VE ALREADY RECEIVED THE GOODS. AND SO WE WANT TO MAKE SURE THAT YOU KNOW THAT WHOEVER IS HERE, MYSELF OR ANY COUNCIL MEMBERS ARE HERE THAT WHEN THEY COME IN EVERYTHING'S GOOD TO GO AND WE'RE NOT WORRIED ABOUT PAYING HIS MONEY BACK. AND YOU GOT TO HAVE SOMEBODY ALREADY KNOW THAT THAT'S GOING TO HELP YOU INSTEAD OF YOU TRYING TO TEACH THE PERSON AND YOU STILL GOTTA DO WHAT YOU GOT TO DO, AND THAT MAKES THE DIFFERENCE. AND PEOPLE DON'T UNDERSTAND THAT YOU GOT TO HAVE SOMEBODY THAT'S ALREADY KNOWLEDGEABLE ABOUT IT. IF HE WAS HERE ALREADY 10 OR 15 YEARS, MAYBE HE COULD TAKE TIME TO GROOM SOMEBODY, BUT YOU GOTTA HAVE SOMEBODY THAT'S ALREADY EXPERIENCED. YES COUNCILWOMAN HERNANDEZ. SO THE 75,000 IS GOING TO BE SPLIT BETWEEN THE WATER AND THE GENERAL FUND. IT CAN BE. I ACTUALLY HAVE THIS WHOLE AMOUNT IN THE IN THE FINANCIAL SERVICES FUND IN THE GENERAL FUND. I DO HAVE THIS AMOUNT IN THE GENERAL FUND.
YEAH. YEAH. THANK YOU, OKAY. OKAY WATER AND SEWER FUND. OKAY THIS TRIAL BALANCE IS PRETTY STRAIGHTFORWARD HERE. UM FINES AND FORFEITURES. THOSE ARE JUST LATE FEES. THOSE ARE, YOU KNOW, COMMERCIAL RESIDENTIAL LATE FEES AND CHARGES. YOU KNOW YOUR TYPICAL $5 PLUS LATE FOR YOU IF YOU DON'T MAKE IT ON THE 20TH. EVERYONE IN THE INDIAN TOWN SHOULD HAVE THE 20TH OF EACH MONTH STRUGGLE ON THEIR CALENDAR, BECAUSE THAT'S WHEN THE BILLS DO SO. THERE YOU GO.
GOOD, OKAY? CHARGES FOR SERVICES . YEAH IS YOUR WATER AND SEWER BASED FACILITY CHARGE YOUR CUSTOMER AND COMMERCIAL FEES AND REVENUES THERE? UM HISTORICALLY , IT'S BEEN VERY FLAT. UH YOU KNOW, THE WE ARE, I BELIEVE, AT LEAST IN YEAR TWO OR YEAR THREE OF THE SAME RATE SCHEDULE THAT HAS NOT BEEN A RATE INCREASE. THERE IS NOT A RATE INCREASE IN THIS BUDGET AND THIS PLAN AT THIS TIME. THE 1% DIFFERENCE IS SIMPLY JUST A TRENDING OF, UM YOU KNOW, AN INDICATION OF SOME ADDITIONAL USAGE FROM SOME NEW CUSTOMERS AND CONNECTIONS. UM IT'S NOTHING MORE THAN THAT. WE ARE NOT AT THIS POINT IN TIME, LOOKING AT A RATE INCREASE FOR WATER AND SEWER. COUNCILWOMAN HERNANDEZ HAS A QUESTION. I JUST WANT YOU TO SAY, CAN YOU REPEAT THAT AGAIN? THERE IS NOT A RATE INCREASE. THERE IS NOT A RATE INCREASE FOR FISCAL YEAR 23 PLANE AT THIS TIME. THERE IS NOT THAT THIS BUDGET DOES NOT REFLECT A RATE INCREASE AND SO RESIDENTS WILL NOT EXPECT HOW ANY IN TOWN WATER COMPANY WOULD SEND US A LETTER EVERY YEAR NOTIFYING US THAT THEY WOULD BE INCREASING SO WELL. OUR RESIDENTS BE RECEIVING A LETTER . NOT AT THIS TIME. OKAY SO NO RATE INCREASE FOR THE COMING FISCAL YEAR. THAT'S A WIN FOR THEM. THAT'S RIGHT, OKAY. I MEAN , THERE HASN'T BEEN A RATE INCREASE SINCE WE ACQUIRED THE WATER PLANT. YES I KNOW. BUT YOU KNOW YOU HAVE PEOPLE SAY THAT WERE INCREASED THE WATER. MM. I JUST WANTED TO MAKE A POINT THAT
[00:50:05]
IT HASN'T. SINCE WE'VE PURCHASED THE WATER. THERE HAS BEEN NO RATE INCREASE. UNTIL THIS DAY.THAT'S CORRECT. THANK YOU. OKAY? MISCELLANEOUS REVENUES IS REFLECTIVE OF SOME INCREASE IN GUARANTEED REVENUE FEES THAT WE ANTICIPATE ON COLLECTING. UM AS YOU KNOW, I THINK LAST MEETING OR A COUPLE MEETINGS AGO. WE DID APPROVE THE DEVELOPER AGREEMENT FOR TERRA LAGO. PHASE ONE A. AND WITH THAT CAME SOME GUARANTEED REVENUES TO BE PAID FOR RESERVATION OF CAPACITY. THAT'S REALLY WHAT MOST OF THAT IS THERE IN THAT LINE ITEM, OKAY? ON THE EXPENSE SIDE HERE, YOU'RE GONNA PERSONNEL MOST OF THAT INCREASED AREAS RELATED TO THE COST SPLITTING OF THESE PROPOSED POSITIONS. UM AGAIN, THERE ARE SOME ADDITIONAL COSTS RELATED TO THE PROPOSED, UM COLA AND MERIT AS WELL AS SOME CHANGES WITH BENEFIT COSTS AND WITH FRS OPERATING EXPENSES ACTUALLY AGAIN, AS I MENTIONED BEFORE WITH THE GENERAL FUND, WHAT WE'RE DOING IS WE'RE SHIFTING SOME OF THESE CAPITAL OUTLAY EXPENSES THAT HAD NOT BEEN EXPENDED. BEFORE THAT WE HAD ACTUALLY NOT PURCHASED AND MOVING UP TO OPERATING LINE ITEM . UM, IF WE DO, ACQUIRE OR REPAIR SOMETHING THAT MEETS THE CAPITAL ASSET THRESHOLD WILL RECLASSIFY IT AT THAT TIME. BUT I'M NOT GOING TO DOUBLE DIP AND POSTED TWICE. SO THAT'S THAT'S THE WHOLE EXPLANATION ON THAT SITUATION. THEIR DEBT SERVICE RIGHT NOW WE ARE INACTIVE REPAYMENT FOR TWO STATE REVOLVING FUND LOANS. UM UH, THOSE WILL CONTINUE REALLY, FOR I BELIEVE THE NEXT 30 YEARS. I THINK WE'RE IN YEAR TWO OR ACTUALLY YEAR TWO OF REPAYMENT. 30 YEAR REPAYMENTS. THE REASON FOR THE DECREASE THEIR AND DEBT SERVICE HAS NOTHING TO DO WITH THE ACTUAL DEBT SERVICE THAT HAS TO DO WITH A CHANGE THAT WE MADE THIS YEAR. UM WHEN KIND OF REALLY LOOKED INTO THE PRACTICE OF PAYING INTEREST ON ON UTILITY CUSTOMER DEPOSIT ACCOUNTS AS A MUNICIPAL UTILITY, WE DO NOT PAY INTEREST ON DEPOSITS. THAT WAS A PRACTICE THAT INDIAN TOWN COMPANY DID. THEY WERE REQUIRED UNDER THE PUBLIC SERVICE COMMISSION TO DO THAT. UNDER THE FLOOR ADMINISTRATIVE CODE IN FLORIDA STATUTE. MUNICIPAL UTILITIES DO NOT DO THAT. THAT PRACTICE WAS CHANGED, AND THEREFORE WE WILL NOT BE PAYING ANY INTEREST ON ANY WATER AND SEWER, COMMERCIAL OR RESIDENTIAL ACCOUNTS FOR DEPOSITS. OKAY? AND OTHER USES HERE. THAT'S REALLY JUST A VERY CONSERVATIVE. VERY MODEST CONTINGENCY. UM IT'S PRETTY. IT'S A IT'S A IT'S A BIG CHANGE FROM CURRENT YEAR BUT THAT IS WHERE WE'RE AT FOR FISCAL YEAR. 23 WE DO HAVE OTHER AGAIN OTHER FUNDS THAT WE WOULD BE UTILIZING. IN FOR THE WATER AND STILL RELATED TO SOME ARCTIC COSTS THAT WE WILL BUDGET ACCORDINGLY FOR WATER AND SEWER. BUT THAT IS OUR TOTAL CONTINGENCY FOR THE WATER AND SEWER FUND PROPOSED. YES, COUNCILWOMAN OFTEN DO WE PAY BECAUSE I DID THE CALCULATIONS THE AND THIS MORNING WHEN I SAT WITH YOU HAD DONE MY CALCULATIONS. IT'S SEVEN ABOUT 7800. UM PER MONTH. HOW HOW OFTEN DO WE PAY THIS? DO WE PAY THIS QUARTERLY MONTHLY TO SRF FOR OUR DEBT SERVICES? OH WE PAID TWICE A YEAR. THE STATE REVOLVING FUND. YEAH, WE EVERY SIX MONTHS. IT'S ABOUT $20,000 PER LOAN TWICE A YEAR. YEAH I MAY 15TH OF NOVEMBER 15TH OR OTHER PAYMENT DATES AND YOU SAID IT WAS FOR 30 YEARS. OK, TOTAL SCHEDULE, RIGHT? OKAY, SO ARE WE RUNNING OUR WATER SYSTEM AND THE NEGATIVES. HMM NO WOMAN. NO I MEAN, I THINK LISTEN. I MEAN, THIS IS YOU KNOW THIS, BUT I THINK I THINK THE WATER UTILITY SYSTEM IN THE LONG RUN IS GOING TO BE FINE AGAIN. THERE'S OTHER THINGS WE NEED TO LOOK AT, UH, DOWN THE ROAD. NOT RIGHT NOW.
TODAY POSSIBLY LATER IN FISCAL YEAR, 23 UM, BUT YOU KNOW THE UTILITY SYSTEM AS WE KNOW WE'RE GOING TO DO EVERYTHING WE CAN TO UTILIZE AND LEVERAGE GRANT FUNDS, STATE APPROPRIATION MONIES AND STATE REVOLVING FUND MONIES TO REHABILITATE AND REPAIR THAT SYSTEM AND TO, OF COURSE, MINIMIZE, UH, THE COST ON CURRENT RESIDENTS, UM, AND CURRENT RATEPAYERS. UM THOSE THOSE REHAB COST THERE'S CERTAIN ASPECTS THAT, UM BELONG AND WILL BE ALLOCATED TO GRANT FUNDS. TO ENSURE THAT IT DOESN'T IMPACT CURRENT RESIDENTS TO THE EXTENT THAT IT COULD AND FUTURE GROWTH AND DEVELOPMENT FOR SYSTEM EXPANSION OF THAT MONEY WILL BE, YOU KNOW, RECAPTURED THROUGH IMPACT FEES IN CONNECTION FEES FOR NEW DEVELOPMENT, NEW GROWTH, BUT WE'RE GOING TO BE JUDICIOUS AND WE HAVE A PLAN IN PLACE TO TRY TO DO EVERYTHING WE CAN AND WE WILL DO EVERYTHING WE CAN. TO ENSURE THAT THE COST ALLOCATION OF THE DEVELOPMENT AND GROWTH THE UTILITY SYSTEM IS FAIRLY AND
[00:55:03]
EQUITABLY MANAGED TO MINIMIZE THE IMPACT ON RESIDENTS. AND THEN ALSO, UM. THE 18 MILLION.WHEN SHOULD WE EXPECT THAT TO BE IN OUR BUDGET? WE HAVE AN APPLICATION. I BELIEVE THAT IS DUE IN SEPTEMBER LATER SEPTEMBER, 30TH UM, WHAT WE'RE DOING NOW IS RE PRIORITIZING PROJECTS AND TRYING TO IDENTIFY WHICH ONES ARE THE MOST IMPORTANT TO GET OUT THERE. AND TO BEGIN THAT PROCESS OF GETTING GETTING. WE DON'T HAVE THOSE FUNDS YET, BUT THE APPLICATION IS DO AND AT THE END OF SEPTEMBER IS, MR BROWN SAID. UM AND LIKE I SAID, WE'RE WORKING WITH OUR CONSULTING ENGINEERS. TO ASSIST US WITH THAT PROCESS, AND AGAIN, WE'RE DOING EVERYTHING WE CAN TO MATCH. THOSE PROJECTS AND GET THE RIGHT MIX OF STATE APPROPRIATION FUNDS WITH SRF FUNDS AND THE WATERSIDE . UM AND TO MAKE SURE THAT YOU KNOW, WE LEVERAGE THOSE GRANT FUNDS THE GREATEST EXTENT POSSIBLE TO REHAB AND UPGRADE THE SYSTEM, UM, WITH WITH HIS LITTLE IMPACT THE CURRENT RESIDENTS AS POSSIBLE. ON ON THE RATEPAYER. JUST YES, GREAT PAIRS AND REPAIRS ARE PEOPLE THAT THAT ARE THAT USE OUR WATER AND SEWER . CORRECT EXACTLY RIGHT. THEY CAN BE OUT OF OUR BOUNDARIES. TECHNICALLY THAT IS TRUE, RIGHT TAXPAYERS, BUT TECHNICALLY, WE HAVE MORE PEOPLE OUT OF OUR VILLAGE BOUNDARIES THAT ARE IN OUR SYSTEM, PROBABLY SEVEN OUT OF 10 OUT OF 10. RATEPAYERS ARE ALSO RESIDENTS. BUT YOU KNOW AGAIN, YES. ABSOLUTELY. YOU DO HAVE YOU DO HAVE RATEPAYERS AND CUSTOMERS WHO ARE NOT NECESSARILY WITHIN THE INCORPORATED LIMITS THE CORRECT OKAY AND THEN WHEN, WHEN WE GET NEW DEVELOPMENT UM, THAT THAT WOULD INCREASE OUR REVENUE ONCE THESE NEW CERTAIN HOUSES, TOWN HOMES. WHATEVER COMES IN ABSOLUTELY. YEAH. YEAH, ABSOLUTELY. SO THAT WOULD BENEFIT. YES OUR WATER SYSTEM.
ABSOLUTELY RATEPAYERS YOU HAVE YOU CAN GO AT THE BILL, AND THAT WOULD END UP REDUCING WATER BILLS. THE MORE PEOPLE YOU HAVE IN THE SYSTEM, COUPLED WITH THESE CAPITAL IMPROVEMENTS THAT WE'RE TALKING ABOUT, AND THEN THE CAPITAL IMPROVEMENTS ARE THERE'S A DIFFERENCE BECAUSE THERE'S WATER SYSTEM AND THEN THERE'S WASTEWATER SYSTEM. SO WE HAVE TO LET OUR PUBLIC KNOW THAT THAT 18 MILLION WAS FOR WATER ONLY, RIGHT, RIGHT. WE STILL HAVE ANOTHER PORTION, WHICH IS OUR WATER SYSTEM THAT WE HAVE TO GO. SO WE STILL HAVE TO KEEP ON KNOCKING DOORS CORRECT. CORRECT.
OKAY. THANK YOU. OKAY AND BELIEVE IT OR NOT, WE'RE ACTUALLY AT THE END OF THE PRESENTATION. THIS IS OUR LAST LIGHT HERE AGAIN. FIRST PUBLIC HEARING ON THE BUDGET ORDINANCE IS, UH, SEPTEMBER 8TH BEFORE THEN WE WILL HAVE THE COMPLETE AND FINAL BUDGET BOOK OR WORKING ON THAT NOW. UM AGAIN, IT WILL BE REPRESENTATIVE OF ANY COUNCIL DIRECTION. ANY CHANGES THAT YOU ALL WANT MADE TONIGHT, ANYTHING YOU DO OR DO NOT WANT TO APPROVE, BUT THAT IS OUR PLAN.
HERE, UM A COMPLETE BUDGET BOOK FOR YOU, UM, TO LOOK IN ADVANCE OF THIS. UPCOMING MEETING ON SEPTEMBER 8TH FOR THE TWO STATUTORY REQUIRED READINGS OF THE ORDINANCE. ANY OTHER QUESTIONS ON THIS THAT I CAN ANSWER TONIGHT. COUNCILMAN YES, JUST THE VILLAGE COUNCIL TRAINING. YES I HAD MENTIONED THIS TO MR BROWN, IN REGARDS OF IT DOESN'T INCLUDE THE IT DOESN'T BECAUSE AT THE TIME WE DID THE POWER POINT I WAS GOING TO GET WITH MIKE. WE WANT TO ALSO ADD THE FLORIDA BLACK CAUCUS LAW, LOCAL ELECTED OFFICIALS TRAINING, SO IF THEY DECIDE THEY WANT TO GO THERE, THEY CAN GO THERE. ABSOLUTELY ABSOLUTELY. ABSOLUTELY. OKAY? THANK YOU. CAN I JUST SAY THANK YOU? BECAUSE THIS LITERALLY WE FOCUS ON TRYING TO MAKE, YOU KNOW, PROTECTING OUR TAXPAYERS MONEY AND WE NEED THESE, UH, JOBS ARE THESE EMPLOYMENTS TO MAKE SURE THAT WE HAVE EVERYTHING CORRECT AND MAKE SURE THAT WE CHECK OUR BOXES BECAUSE WE DON'T WANT TO RETURN OUR GRANT MONEY BECAUSE THEN GUESS WHO GUESS WHO WOULD PAY FOR IT? IF THAT GRANT MONEY GOES BACK, IT WOULD BE THE TAXPAYERS, SO I APPRECIATE THE BUDGET BECAUSE I LITERALLY LOOK THROUGH ALL OF IT, AND I DID TALK TO YOU EARLIER IN THE MORNING. UM, BUT THANK YOU. I APPRECIATE IT. THAT'S GOOD. UNDERSTAND THE SAME. YOU YOU DO THAT NOW, MIKE.
GOOD JOB. DEFINITELY NEEDS SOME BALANCE. KEEP UP WITH THIS MONEY. AND THEN PEOPLE WOULD COME GET YOUR RECORD SEARCH SO YOU CAN MAKE SURE THE MONEY IS GOING TO THE RIGHT PLACE. IN
[NEXT REGULAR MEETING]
CASE YOU DON'T THINK IT IS. THANK YOU. ANY PUBLIC COMMENTS? MR. UM CLARK, HAVE ANY MADAM THERE? THE NEXT MEETING ANY ANNOUNCEMENTS FROM YOU GUYS? NEXT MEETING IS AUGUST 25TH[01:00:03]
MEETING IS ADJOURNED. DON'T FORGET ELECTION DAY ELECTION DATE IS AUGUST 23RD. YOUR VOTE IS YOUR VOICE, BUT IT'S YOUR POWER. YOUR VOTE IS YOUR POWER.* This transcript was compiled from uncorrected Closed Captioning.